ADMIN TEAM LEADER

PH Global Jet Express; Pasig; On-site; PHP 446,000 - 670,000; Full time

Job summary

PH Global Jet Express is seeking an organized Administrative Supervisor to oversee the Admin Department, Facilities Management, and related operations in Metro Manila. The role involves maintaining inventories, asset records, and ensuring accurate documentation across departments.

The successful candidate will have a degree in management or related field, 1–3 years of experience, and strong MS Office, communications, and reporting skills, with a proactive, confidential approach to information

Qualifications

• Degree in Management, Human Resources, Business Administration, or related field; Associate’s Degree or equivalent experience may be considered.
• At least 1-3 years of experience in a similar role.
• Above-average oral, written, and interpersonal skills.

Responsibilities

• Provides administrative support to the Admin Department, Facilities Management, and executives.
• Handles documentation, coordination, and information dissemination across departments.
• Maintains admin databases, records, and documents.
• Consolidates and submits administrative reports to the Admin Head.
• Supervises inventory management and maintains accurate inventory records.
• Oversees fixed asset tagging, monitoring, and accountability.
• Ensures proper maintenance of stock rooms, office supplies, uniforms, and J&T equipment.
• Monitors and reports damaged, defective, or worn-out inventory and assets.
• Reviews procurement and Fixed Asset Request Forms and verifies requests from regional areas.
• Coordinates fixed asset requests with Procurement and Finance departments.
• Monitors office supplies and fixed assets of HQ, Regional offices, DCs, and CCs.
• Reviews, consolidates, and submits fixed asset reports to Finance.
• Coordinates with regional, DC, and CC asset custodians regarding asset requests and discrepancies.

Skills

MS Office (Word, Excel)

Communication skills

Time management

Attention to detail

Report writing

Teamwork

Confidentiality handling

Customer service

Education

Bachelor-level degree in Management / HR / Business Administration or related field

Associate degree or equivalent experience

Job description

Provides administrative and inventory supervision, maintains inventory and fixed asset records, manages databases, and supports administrative and operational requirements.

QUALIFICATIONS

1. Degree in Management, Human Resources, Business Administration, or related field; Associate’s Degree or equivalent experience may be considered.

2. At least 1-3 years of experience in a similar role.

3. Above-average oral, written, and interpersonal skills.

KNOWLEDGE, SKILLS, & ABILITIES

1. Advanced MS Office skills, particularly Word and Excel.

2. Able to work independently and handle confidential information.

3. Strong communication, presentation, and report-writing skills.

4. Excellent time-management and multitasking skills.

5. Keen attention to detail and problem-solving ability.

6. Customer-service oriented, responsible, and results-driven.

7. Strong decision-making and teamwork skills.

DUTIES & RESPONSIBILITIES

1. Provides administrative support to the Admin Department, Facilities Management, and executives.

2. Handles documentation, coordination, and information dissemination across departments.

3. Maintains admin databases, records, and documents.

4. Consolidates and submits administrative reports to the Admin Head.

5. Supervises inventory management and maintains accurate inventory records.

6. Oversees fixed asset tagging, monitoring, and accountability.

7. Ensures proper maintenance of stock rooms, office supplies, uniforms, and J&T equipment.

8. Monitors and reports damaged, defective, or worn-out inventory and assets.

9. Reviews procurement and Fixed Asset Request Forms and verifies requests from regional areas.

10. Coordinates fixed asset requests with Procurement and Finance departments.

11. Monitors office supplies and fixed assets of HQ, Regional offices, DCs, and CCs.

12. Reviews, consolidates, and submits fixed asset reports to Finance.

13. Coordinates with regional, DC, and CC asset custodians regarding asset requests and discrepancies.