ADMIN/COMPLIANCE OFFICER

Greenstone Pharmaceutical H.K., Inc.; Imus; On-site; PHP 201,000 - 312,000; Full time

Job summary

Greenstone Pharmaceutical H.K., Inc. is looking for an organized Administrative Assistant to support management and staff in day-to-day operations. The role covers document handling, filing, and coordination across departments to ensure smooth administrative workflows.

Responsibilities include maintaining records, preparing internal communications, monitoring permits and licenses, and supervising housekeeping staff. Strong Microsoft Office skills and attention to compliance are essential.

Qualifications

• Administrative support experience
• Strong organizational skills
• Ability to coordinate across departments
• Familiarity with compliance-related tasks
• Experience in facilities/housekeeping oversight
• Proficiency in Microsoft Office and document management systems

Responsibilities

• Prepare, organize, maintain, and monitor administrative documents, records, forms, reports, and correspondence
• Coordinate requests and concerns from employees and different departments
• Monitor office and facility requirements and coordinate necessary action with concerned departments
• Prepare memos, announcements, notices, and other internal communications
• Maintain proper filing and organization of physical and digital records
• Assist in processing, monitoring, and maintaining business permits, registrations, licenses, and other government-related documents
• Assist in preparing documents and supporting requirements for inspections and regulatory transactions
• Act as custodian and monitor of company properties, equipment, office assets, and other assigned items
• Monitor office supplies, consumables, and other administrative materials and maintain inventory records
• Supervise and monitor the daily activities and work performance of housekeeping staff

Skills

Administrative support

Document management

Coordination

Compliance tasks

Facilities oversight

Office inventory

Tools

Microsoft Office

Record-keeping systems

Job description

About the role

Handle day-to-day administrative activities and provide general administrative support to management and employees. The role includes managing compliance-related tasks, coordinating with departments, and overseeing administrative operations and housekeeping functions.

Key responsibilities

• Prepare, organize, maintain, and monitor administrative documents, records, forms, reports, and correspondence
• Coordinate requests and concerns from employees and different departments
• Monitor office and facility requirements and coordinate necessary action with concerned departments
• Prepare memos, announcements, notices, and other internal communications
• Maintain proper filing and organization of physical and digital records
• Assist in processing, monitoring, and maintaining business permits, registrations, licenses, and other government-related documents
• Assist in preparing documents and supporting requirements for inspections and regulatory transactions
• Act as custodian and monitor of company properties, equipment, office assets, and other assigned items
• Monitor office supplies, consumables, and other administrative materials and maintain inventory records
• Supervise and monitor the daily activities and work performance of housekeeping staff