Administrative Assistant

FDC Utilities; Makati; On-site; PHP 279,000 - 446,000; Full time

Job summary

A utility company is seeking an Administrative Assistant to provide comprehensive administrative support, manage travel arrangements, and coordinate logistics for employees or clients. The ideal candidate will possess strong organizational, communication, and time-management skills, and be proficient in MS Office. Responsibilities include maintaining office files, scheduling meetings, and arranging travel itineraries. Interested applicants can submit their Letter of Intent and updated resumé to the specified email addresses.

Qualifications

• At least 1 year of experience in administrative work, travel coordination, or ticketing.
• Strong organizational and time-management skills.
• Excellent communication skills, both written and verbal.
• Excellent communication skills, both written and verbal.
• Proficient in MS Office (Word, Excel, PowerPoint).

Responsibilities

• Maintain and organize documents, records, and office files.
• Arrange domestic and international travel for employees or clients.
• Support daily office operations to ensure a smooth and efficient workflow.
• Support daily office operations to ensure a smooth and efficient workflow.
• Arrange domestic and international travel for employees or clients.
• Book flights, hotels, transportation, and related travel requirements.
• Prepare travel itineraries, ensure timely delivery of tickets and confirmations, and confirm reservations.
• Coordinate visa requirements, travel insurance, and travel documents.
• Manage changes, cancellations, and rebookings as needed.
• Source the best travel rates while following company travel policies.

Skills

Organizational skills

Communication skills

Time-management skills

Proficient in MS Office

Education

Bachelor’s Degree in Business Administration, Tourism, or related field

Tools

MS Office

Job description

The Administrative Assistant provides comprehensive administrative support to the office while managing travel arrangements, ticketing, hotel bookings, and logistics for employees or clients. This role requires strong organizational skills, attention to detail, and the ability to coordinate schedules, bookings, and office operations efficiently.

Qualifications:

• Bachelor’s Degree in Business Administration, Tourism, or related field (preferred).
• At least 1 year of experience in administrative work, travel coordination, or ticketing.
• Strong organizational and time-management skills.
• Excellent communication skills, both written and verbal.
• Proficient in MS Office (Word, Excel, PowerPoint).

Duties and Responsibilities:

Administrative Support

• Maintain and organize documents, records, and office files.
• Handle phone calls, emails, and correspondence professionally.
• Assist in scheduling meetings, appointments, and office events.
• Support daily office operations to ensure a smooth and efficient workflow.

Travel & Ticketing Coordination

• Arrange domestic and international travel for employees or clients.
• Book flights, hotels, transportation, and related travel requirements.
• Prepare travel itineraries, ensure timely delivery of tickets and confirmations, and confirm reservations.
• Coordinate visa requirements, travel insurance, and travel documents.
• Manage changes, cancellations, and rebookings as needed.
• Source the best travel rates while following company travel policies.

Type of Transactions:

• Problem-solving and flexibility
• Multitasking and prioritization
• Professionalism and reliability

Interested applicants may submit their Letter of Intent and updated resumé to [e-mail] or [e-mail].