Admin Assitant

Core Laboratories; Philippines; On-site; PHP 180,000 - 300,000; Full time

Job summary

Core Laboratories in the Philippines is seeking a proactive receptionist to support front desk operations at our local office. You will handle data entry, filing, mail, and office supplies while assisting operations and Saybolt Global administrative needs.

You will greet visitors, answer calls, and direct inquiries, and manage appointment calendars to ensure smooth workflows. The role requires Grade 12 and at least 1 year of related experience, with strong MS Office skills and excellent

Qualifications

• Grade 12 is required.
• Minimum of 1 year in related area.
• Reception/administrative tasks experience is preferred.

Responsibilities

• Administrative tasks: data entry, filing, sorting mail, and maintaining office supplies to keep the office organized.
• Provide assistance to operation, laboratory and Saybolt Global admin requirements.
• Answer inquiries from visitors and callers, giving information about services and directions.
• Greet visitors and manage the reception area, creating a positive first impression.
• Handle incoming calls, direct to appropriate departments and answer general inquiries.
• Schedule appointments and manage calendars, sending reminders as needed.
• Support the operations and laboratory departments and assist with general requests to meet business needs.

Skills

Analytical

Communication

Interpersonal

Prioritization

MS Office

Education

Grade 12

Job description

Duties & Responsibilities

• Administrative Tasks: Their duties often include data entry, filing, sorting mail, and maintaining office supplies. They ensure that the office is organized and presentable.
• Provide assistance to operation, laboratory and Saybolt Global in respect to admin requirements.
• Handling Inquiries: They address questions from visitors and callers, providing information about the organization's services and assisting with directions within the premises.
• Greeting Visitors: Manage the reception area and welcome clients, visitors and suppliers. They create a welcoming atmosphere by greeting guests and providing a positive first impression of the organization.
• Managing Phone Calls: Handle incoming calls, directing them to the appropriate departments or individuals, and answering general inquiries about the organization.
• Scheduling Appointments: Receptionists manage appointment calendars, ensuring that scheduling conflicts are minimized and sending reminders when necessary.
• General Task: To support the operations and laboratory department and assist with reasonable request management to execute business requirements

Qualifications

• Grade 12
• Minimum of 1 year in related area.

Knowledge, Skills & Attributes

• Excellent analytical, problem-solving, and decision-making skills.
• Strong communication, presentation, and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced and dynamic environment.
• Skilled in setting and managing priorities to meet tight deadlines.
• Proficient in Microsoft Office applications.

Core Laboratories, including all of its affiliated and related entities, is an equal opportunity employer and is committed to creating an inclusive environment for everyone. Employment decisions are made regardless of characteristics including, but not limited to, race, color, sex, sexual orientation, gender identity, national origin, age, disability, religion, genetic information, protected veteran or uniformed service member status, and any other characteristic protected under applicable law.