Admin Assistant Permanent

UPS International General Services Co.; Philippines; On-site; PHP 190,000 - 290,000; Full time

Job summary

UPS International General Services Co. in the Philippines seeks an administrative assistant to support daily vendor handovers, document preparation, and basic data entry. You will help organize shipments, track shipments, and assist with internal communications.

The role requires strong communication, multi-tasking, and the ability to lift packages up to 70 kg. Flexible hours and occasional overtime may be required to meet deadlines.

Qualifications

• College diploma or equivalent.
• Strong written and verbal communication skills.
• Multi-tasking abilities.
• Can lift packages (below 70kg).
• Working knowledge of Microsoft Word, Excel, Access, and Outlook.
• Willing to work flexible hours and overtime on occasion.

Responsibilities

• Manage daily handover of shipments to vendors
• Monitor ERN and OGP abandoned shipments and ensure timely follow-up
• Prepare and compile simple reports and internal documents
• Assist with coordination and distribution of information
• Provide CEC backup support and perform other ad hoc tasks as needed

Skills

Communication skills

Multi-tasking

Lifting ability

Education

College diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft Outlook

Job description

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Job Description:

Job Summary

This role supports daily administrative and Vendor handover operations in a fast-paced environment. Responsibilities include organizing documents and shipments, performing basic data entry, and assisting with general office tasks. The role requires effective communication, time management, and the ability to handle multiple tasks efficiently.

Responsibilities:

• Manage daily handover of shipments to vendors
• Monitor ERN and OGP abandoned shipments and ensure timely follow-up
• Prepare and compile simple reports and internal documents
• Assist with coordination and distribution of information
• Provide CEC backup support and perform other ad hoc tasks as needed

Qualifications:

• College diploma or equivalent
• Strong written and verbal communication skills
• Multi-tasking abilities
• Can lift packages (below 70kg)
• Working knowledge of Microsoft Word, Excel, Access, and Outlook
• Willing to work flexible hours and overtime on occasion

Employee Type:

Permanent

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