Admin Assistant and Data Entry Specialist (Real Estate and Lettings Account)

Outsourceful Ltd; Cebu City; On-site; PHP 300,000 - 420,000; Full time

Job summary

Outsourceful Ltd is seeking a highly organized office professional to join our busy team in Cebu City, Philippines. You will support residential property operations, maintain resident records, and assist with lease administration using MRI or similar software.

Ideal candidates have strong data-entry skills, proven administrative abilities, and excellent communication. The role requires multitasking and a proactive, service-driven approach to resident and vendor interactions.

Qualifications

• Strong data entry and exceptional attention to detail.
• Proven administrative and organizational abilities with multitasking.
• Familiarity with MRI or similar property management software is highly desirable.
• Excellent time management and office coordination skills.
• Professional telephone manner and strong communication skills.

Responsibilities

• Manage day-to-day operations of residential properties in line with company policies and regulatory requirements.
• Maintain accurate resident records through precise data entry.
• Provide comprehensive administrative support, including correspondence, scheduling, and general office duties.
• Use property management systems for lease administration and financial reporting.
• Handle inbound/outbound communication with residents, vendors, and prospective tenants.
• Coordinate maintenance requests and ensure timely resolution of issues.
• Address resident inquiries promptly, ensuring high customer service standards.

Skills

Data entry

Administrative skills

Multitasking

Time management

Telephone manner

Tools

MRI or similar PM software

Job description

We are seeking a highly organized and detail-oriented individual to join our busy office team. The ideal candidate will be a strong problem solver with excellent communication skills and the ability to manage multiple tasks efficiently. Previous experience in a similar role within property management or administration will be an advantage.

Responsibilities

• Manage the day-to-day operations of residential properties in line with company policies and regulatory requirements

• Maintain accurate and up-to-date resident records through precise data entry

• Provide comprehensive administrative support, including correspondence, scheduling, and general office duties

• Use property management systems (e.g., MRI or similar software) for lease administration and financial reporting

• Handle inbound and outbound communication with residents, vendors, and prospective tenants in a professional manner

• Coordinate maintenance requests and ensure timely resolution of issues

• Address resident enquiries and concerns promptly, ensuring a high standard of customer service

Skills & Experience

• Strong data entry skills with exceptional attention to detail

• Proven administrative and organizational abilities with strong multitasking skills

• Experience with MRI or similar property management software is highly desirable

• Excellent time management and office coordination skills

• Professional telephone manner and strong communication skills

Technical Requirements:

• Own Device and Stable wired internet

This role is ideal for a proactive and service-driven individual who takes pride in delivering high-quality support within a residential property environment.