Admin Assistant / Accounting Assistant

Savills Philippines, Inc; Makati; On-site; PHP 360,000 - 480,000; Full time

Job summary

Savills Philippines, Inc is hiring an Admin Analyst to oversee daily operations and administrative tasks for our real estate solutions team. This on-site role requires coordinating schedules, handling communications, and maintaining asset inventories.

You will conduct property inspections, manage purchasing, vendor relations, and reporting while ensuring compliance with company standards and budgets. Collaboration and continuous learning are essential to success.

Qualifications

• Proven experience as an Administrative Analyst; facilities or property management is a plus.
• Bachelor’s/College Degree in Business Administration or related field.
• Willing to work on-site - 6 days a week.

Responsibilities

• Oversee daily operations, schedules, appointments, and administrative tasks.
• Handle calls, emails, and correspondence professionally.
• Conduct regular property inspections and report observations.
• Monitor stock levels and reordering; manage asset inventory and tagging.
• Ensure contracts, permits, licenses and compliance with company standards.
• Manage supplier/vendor relations and processing of purchases and bills.
• Prepare reports and ensure timely post and record keeping.
• Support trainings and company activities; disseminate important updates.

Skills

Organizational skills

Verbal and written communication

Problem solving

Time management

Attention to detail

Customer service

Interpersonal skills

Teamwork

Basic bookkeeping

Advisory guidance

Data gathering and analysis

Continuous learning

Decision making

Scheduling and planning

Computer literacy

Education

Bachelor’s/College Degree in Business Administration or related field

Tools

Office tools

Job description

Savills Philippines is the leading full-service real estate solutions provider for local and multinational business locators.

LOCATION: WORK SET UP: On-site - 6 days a weekPOSITION: Admin Analyst

JOB DESCRIPTION:

• Oversee daily operations, schedules, appointments, and administrative tasks
• Handle calls, emails, and correspondence professionally
• Conduct regular property inspections and report observations
• Monitor consumables and track stock levels for reordering and reporting
• Ensure asset accountability, tagging, and tracking
• Maintain a detailed and updated master asset inventory
• Monitor housekeeping activities and ensure cleaning standards
• Ensure compliance with preventive maintenance schedules
• Process purchase requests and source vendors with cost comparisons
• Prepare bid evaluations and execute purchase orders
• Manage vendor relationships and negotiate costs
• Process and monitor permits and licenses for timely renewal
• Ensure all documents are valid, updated, and properly posted
• Manage contracts and ensure proper review, approval, and monitoring
• Track insurance requirements and ensure timely renewals
• Prepare reports and ensure compliance with company standards
• Disseminate important operational information and updates
• Manage schedules, deadlines, and maintain trackers, databases, and records
• Ensure compliance with accounting and bookkeeping procedures
• Manage billing, collections, and payment monitoring
• Review contractor and supplier billings
• Monitor expenses to stay within budget
• Manage petty cash with complete documentationConduct customer feedback surveys to improve services
• Ensure effective administrative processes to support business growth
• Recommend process improvements for better efficiency and service delivery
• Participate in trainings, seminars, and company activities

JOB QUALIFICATIONS:

• Proven experience as an Administrative Analyst. Experience in property management/facilities management is an advantage.
• Bachelor’s/College Degree in Business Administration or any relatedfield.
• Willing to work on-site- 6 days a week

SKILLS & COMPETENCIES

• Strong organizational skills for managing workspace, calendars, and filing systems
• Effective verbal and written communication with colleagues, clients, and stakeholders
• Problem-solving skills to address office, staff, or system-related issues
• Good time management to prioritize tasks and meet deadlines
• High attention to detail in data entry, scheduling, and reporting
• Customer service skills to ensure a positive client experience
• Strong interpersonal skills to build and maintain relationships
• Teamwork and collaboration across departments
• Basic bookkeeping/accounting skills for managing invoices and budgets
• Ability to provide advisory support and guidance to team members
• Skills in data gathering and analysis for decision-making
• Commitment to continuous learning and self-development
• Strong decision-making within scope of responsibility
• Strategic planning and scheduling of meetings and activities
• Basic computer literacy and proficiency in office tools
• Strong verbal and written communication skills
• Critical thinking for analyzing and solving problems
• Ability to multitask and handle multiple responsibilities efficiently