Admin Assistant / Accounting Assistant

Savills Philippines, Inc; Lapu-Lapu; On-site; PHP 180,000 - 240,000; Full time

Job summary

Savills Philippines, Inc. in Cebu seeks an Admin Analyst to oversee daily operations, schedules, and routine administrative tasks on-site six days a week, while maintaining asset inventory accuracy, compliance with preventive maintenance schedules, and contributing to cost controls.

The role emphasizes vendor management, purchase requests, reporting, and process improvements to support property management services, and keeps records updated across systems.

Qualifications

• Proven experience as an Administrative Analyst, property management experience is an advantage.
• Bachelor's/College Degree in Business Administration or related field.
• Willing to work on-site six days a week.
• Fresh graduates are welcome to apply.

Responsibilities

• Oversee daily operations, schedules, appointments, and administrative tasks.
• Handle calls, emails, and correspondence professionally.
• Conduct regular property inspections and report observations.
• Monitor consumables and track stock levels for reordering and reporting.
• Manage vendor relationships and negotiate costs.

Skills

Strong organizational skills

Effective verbal and written comms

Multitasking

Time management

Data entry and reporting

Vendor management

Basic bookkeeping

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

Savills Philippines is the leading full-service real estate solutions provider for local and multinational business locators.

LOCATION: Brgy. Maribago, Lapu- Lapu, Cebu WORK SET UP: On-site - 6 days a week POSITION: Admin Analyst

JOB QUALIFICATIONS

• Proven experience as an Administrative Analyst. Experience in property management/facilities management is an advantage.
• Bachelor's/College Degree in Business Administration or any related field.
• Willing to work on-site - 6 days a week
• FRESH GRADUATES ARE WELCOME TO APPLY

JOB DESCRIPTION

• Oversee daily operations, schedules, appointments, and administrative tasks
• Handle calls, emails, and correspondence professionally
• Conduct regular property inspections and report observations
• Monitor consumables and track stock levels for reordering and reporting
• Ensure asset accountability, tagging, and tracking
• Maintain a detailed and updated master asset inventory
• Monitor housekeeping activities and ensure cleaning standards
• Ensure compliance with preventive maintenance schedules
• Process purchase requests and source vendors with cost comparisons
• Prepare bid evaluations and execute purchase orders
• Manage vendor relationships and negotiate costs
• Process and monitor permits and licenses for timely renewal
• Ensure all documents are valid, updated, and properly posted
• Manage contracts and ensure proper review, approval, and monitoring
• Track insurance requirements and ensure timely renewals
• Prepare reports and ensure compliance with company standards
• Disseminate important operational information and updates
• Manage schedules, deadlines, and maintain trackers, databases, and records
• Ensure compliance with accounting and bookkeeping procedures
• Manage billing, collections, and payment monitoring
• Review contractor and supplier billings
• Monitor expenses to stay within budget
• Manage petty cash with complete documentation
• Conduct customer feedback surveys to improve services
• Ensure effective administrative processes to support business growth
• Recommend process improvements for better efficiency and service delivery
• Participate in trainings, seminars, and company activities

SKILLS & COMPETENCIES

• Strong organizational skills for managing workspace, calendars, and filing systems
• Effective verbal and written communication with colleagues, clients, and stakeholders
• Problem-solving skills to address office, staff, or system-related issues
• Good time management to prioritize tasks and meet deadlines
• High attention to detail in data entry, scheduling, and reporting
• Customer service skills to ensure a positive client experience
• Strong interpersonal skills to build and maintain relationships
• Teamwork and collaboration across departments
• Basic bookkeeping/accounting skills for managing invoices and budgets
• Ability to provide advisory support and guidance to team members
• Skills in data gathering and analysis for decision-making
• Commitment to continuous learning and self-development
• Strong decision-making within scope of responsibility
• Strategic planning and scheduling of meetings and activities
• Basic computer literacy and proficiency in office tools
• Strong verbal and written communication skills
• Critical thinking for analyzing and solving problems
• Ability to multitask and handle multiple responsibilities efficiently