Admin Assistant

Beatitude Auto Industrial Corp; Quezon City; On-site; PHP 223,000 - 335,000; Full time

Job summary

Beatitude Auto Industrial Corp is seeking an Admin Assistant to support Facilities & HR at the Quezon City branch. This role ensures smooth operations, handles admin tasks, coordinates maintenance, and supports HR documentation and reporting.

You will work on facility safety, asset monitoring, vendor coordination, and office services, reporting to the Immediate Head with a focus on accuracy and confidentiality.

Qualifications

• Bachelor’s degree in Business Administration, Office Administration, HRM, or related field.
• 1–3 years of relevant administrative, facilities coordination, or HR support experience.
• Safety Officer or Pollution Control Officer (PCO) training/certification is a must.
• Proven ability to liaise with internal departments and external partners (suppliers, logistics).
• Knowledge of office administration, HR processes, facilities maintenance coordination, and safety compliance.

Responsibilities

• Facilities Management: monitor facilities and coordinate repairs, maintenance, and inspections.
• Vendor & Contractor: coordinate with suppliers, process service requests and billing, monitor performance.
• Asset & Equipment Monitoring: maintain inventory and coordinate preventive maintenance.
• Safety, Compliance, and Security Support: assist with safety drills, audits, and incident reporting.
• Administrative & Office Support: manage supplies, filing, documentation, and branch activities.
• HR Support: assist with attendance, HR forms, memos, and internal events.

Skills

Organizational skills

Time management

Problem solving

Education

Bachelor's degree in Business Administration / Office Administration / HRM

Tools

MS Office

Google Workspace

Job description

Are you looking for a job that offers career advancement? Join us as our Admin Assistant!

PRIMARY RESPONSIBILITIES:

The Admin Assistant for Facilities & HR Support ensures the smooth operation of the dealership by providing administrative assistance, maintaining facility standards, coordinating maintenance work, and supporting HR related processes at the branch level. The role helps uphold a safe, organized, and compliant workplace while assisting HRAD with documentation, reporting, and employee-related concerns.

MAJOR RESPONSIBILITIES:

Facilities Management

• Monitor the overall condition of dealership facilities, including showroom, service bays, office areas, storage, and common areas.


• Coordinate repairs, maintenance, and servicing of building facilities (electrical, plumbing, air-conditioning, lighting, etc.).


• Conduct regular facility inspections and prepare reports for any issues needing action. Ensure cleanliness, orderliness, and organization of all dealership areas in coordination with utility staff and contractors. Track and monitor facility-related concerns and ensure timely resolution.

Vendor & Contractor

• Coordination Coordinate with suppliers for repairs, maintenance, pest control, cleaning services, and other facility related needs.


• Process service requests, quotations, job orders, and billing for facility work. Monitor contractor performance to ensure quality and completion of tasks.

Asset & Equipment Monitoring

• Maintain inventory and condition reports for office equipment, tools, machinery, and facility assets.


• Coordinate preventive maintenance schedules for office equipment (printers, CCTV, aircon units, generators, etc.).


• Assist in asset tagging, monitoring, and reporting for audit purposes.

Safety, Compliance, and Security Support

• Support branch safety initiatives, including monitoring fire extinguishers, emergency exits, and safety equipment.


• Assist in organizing safety drills, compliance checks, and facility-related audit requirements.


• Coordinate with security personnel regarding visitor management, incident reporting, and branch safety concerns.

Administrative & Office Support

• Manage office supplies, forms, and materials—ensuring availability and proper storage.


• Handle general administrative tasks such as filing, documentation, and correspondence. Assist in branch-level activities such as meetings, trainings, and inspections.


• Prepare administrative and facility reports required by management or HQ.

HR Support

• Assist in monitoring attendance, schedule changes, and submission of HR forms.


• Support HRAD with documentation such as memos, incident reports, compliance checklists, and monthly HR submissions.


• Help coordinate employee activities (orientations, meetings, trainings, internal events).


• Facilitate communication between employees and HRAD-HQ for concerns or inquiries. Maintain confidentiality of employee information and HR documents.

*Performs other tasks/duties assigned by the Immediate Head

Qualifications:

• Bachelor’s degree in Business Administration, Office Administration, Human Resource Management, or a related field


• At least 1–3 years of relevant experience in administrative, facilities coordination, or HR support roles


• Training, certification, or experience as a Safety Officer and Pollution Control Officer (PCO) is a must


• Proven experience liaising with internal departments (Sales, Accounting, Service) and external partners (suppliers, logistics)


• Basic knowledge of office administration, HR processes, facilities maintenance coordination, and workplace safety compliance


• Strong organizational, time-management, and problem-solving skills with high attention to detail and accuracy


• Excellent communication and interpersonal skills, with the ability to handle confidential information with integrity


• Proficiency in MS Office applications and Google Workspace


• Ability to multitask, work dependably with minimal supervision, and adapt in a team-oriented environment

Work Location:

• Join Date: ASAP


• Employment Type: Full-time Employee


• Work Mode: On-site


• Working Hours: 8:30 AM to 5:30 PM


• Workdays: Monday - Saturday


• Available Work Location:Foton A. Bonifacio