Admin Supervisor

UAAGI; Quezon City; On-site; PHP 446,400 - 669,600; Full time

Job summary

A growing automotive company in Quezon City is looking for an experienced Admin Supervisor to ensure efficient processing of maintenance requests and administrative tasks. The role requires a graduate with at least 5 years of supervisory experience, excellent communication skills, and knowledge in asset management. The successful candidate will oversee vehicle repairs, manage personnel workflows, and ensure compliance with ISO standards. This is a full-time position with working hours from 7:30 AM to 5:30 PM, Monday to Friday.

Qualifications

• Minimum of 5 years experience in administrative supervision or a related field.
• Ability to work independently with minimal supervision.
• Proficient in documentation and ISO standard compliance.

Responsibilities

• Supervise the processing of facilities and maintenance requests.
• Coordinate the repair of vehicles and maintain documentation.
• Lead the inventory and asset tagging process.
• Manage schedules for maintenance personnel and drivers.
• Ensure compliance with ISO procedures and standards.

Skills

Administrative supervision experience

Excellent communication skills

Knowledge in planning and zoning

Multi-tasking

Proactive and self-motivated

Education

Graduate of any 4-year degree program

Job description

Be PART of one of the FASTEST-growing automotive brands here in the Philippines! The EXCLUSIVE distributor of Foton trucks, Chery, Lynk & Co, Baic Auto and Radar EV Pick-up here in the Philippines needs a Admin Supervisor!

The Main Responsibilities Of An ADMIN SUPERVISOR Include

• Closely supervises the timely processing of facilities/maintenance/repair requests.
• Timely processes all Vehicle Job Requests and coordinates repair of the same to concerned parties. Encodes the same to FMS timely.
• Closely supervises regular aircon maintenance, electricity maintenance and regular pests control of HBD and UAAGI offices.
• Closely supervises the asset tagging and accounting to ensure that all assets are properly tagged and accounted.
• Closely supervises and leads the annual asset inventory.
• Closely supervises the triggering of LTO registration to avoid delays.
• Closely supervises the timely processing of renewal for admin vehicle registration.
• Closely monitors and ensures timely maintenance of all admin vehicles.
• Thoroughly reviews costs and proposals of repairs of facilities and other fixed assets.
• Regularly supervises the building properties and proposes improvements when necessary.
• Ensures proper timely documentation of service vehicle and fleet cards assigned to UAAGI/HBD Supervisor, Managers and Executives.
• Receives and reviews all employees requests forwarded by Purchasing Department. Ensures timely endorsement of the same at least within three (3) days from date of receipt of

• Closely monitors all requests from other departments and timely forwards or coordinates the same to concerned parties/employees for timely processing and proper documentations.
• Ensures timely processing and releasing of all requests.
• Efficiently manages and coordinates work schedule of drivers and maintenance personnel to ensure timely accomplishment of all maintenance job requests.
• Supervises the job performance of drivers, utility personnel and maintenance personnel.
• Ensures compliance to ISO standard operating procedures of drivers, utility personnel and maintenance personnel.
• Timely updates and encodes drivers requests and VJRF to monitoring.
• Timely and accurately encodes the repair history of all admin vehicles into the FMS.
• Assists in HR events and prepares the materials needed.
• Conforms to the standard operating procedures and necessary requirements of ISO 9001 Quality Management System.
• Acts as departmental ISO custodian for UAAGI.
• Performs other duties assigned by immediate superior.

To be successful in this role you must be

• A graduate of any 4-year degree program.
• An individual who has 35 years experince in administrative supervision, or a related field.
• Knowledgeable in planning and zoning, with a focus on supervising company assets and facilities maintenance.
• An Excellent Communicator with the ability to communicate effectively both orally and in writing.
• A Multi-tasker who can work independently with minimal supervision to meet deadlines.
• Proactive and characterized by a strong sense of initiative and self-motivation.

Working pattern and location

• Join Date: January 2026
• Employment Type: Full-time Employee
• Work Location: On-site
• Working Hours: 45 hours, 5 days per week (7:30 AM to 5:30 PM)
• Workdays: Monday - Friday
• Location: 728 A. Bonifacio Ave., Balintawak, Quezon City, Philippines.