Admin Assistant

Absolute Employment Management Solutions (AEMS) Inc.; Cebu City; On-site; PHP 223,200 - 334,800; Full time

Job summary

A growing employment management firm located in Cebu City is seeking an Office Manager to oversee daily operations. The candidate will be responsible for maintaining office organization, managing schedules, and acting as the first point of contact. Ideal candidates are business course graduates, preferably with an accounting background and proficient in Microsoft Excel.

Qualifications

• Fresh graduates are encouraged to apply.
• With accounting-related background.

Responsibilities

• Manage and maintain the general office environment.
• Act as the first point of contact for the office.
• Manage and organize complex calendars for management.
• Prepare, draft, proofread, and edit documents.

Skills

Proficient in Microsoft Office

Organizational skills

Communication skills

Education

Business course graduate or equivalent

Tools

Microsoft Excel

Job description

Responsibilities

• Manage and maintain the general office environment, ensuring a tidy, well-stocked, and organized workspace. Oversee maintenance requests and liaise with building management.
• Act as the first point of contact for the office. Answer and direct phone calls, professionally greet and assist visitors, and manage the flow of correspondence (email, physical mail, and couriers).
• Manage and organize complex calendars for management or executives. Schedule and coordinate internal and external meetings, appointments, and conferences, including booking meeting rooms and setting up technology. Coordinate and book domestic and international travel arrangements (flights, accommodations, transportation) and prepare detailed itineraries.
• Prepare, draft, proofread, and edit documents, presentations, and reports. Develop and maintain accurate and systematic physical and digital filing systems, ensuring confidentiality and easy retrieval of information.

Requirements

• Business course graduate or equivalent (fresh grads are encouraged to apply!)
• With accounting-related background
• Proficient in Microsoft Office especially Excel