ADMIN ASSISTANT

KalBro Corp.; Parañaque; On-site; PHP 223,200 - 357,120; Full time

Benefits offered by this job

13th Month Pay

Employee Loan

Pag-Ibig Fund

Annual Company Trip

Company Equipment

Employee Discount

Parking Space

Pet Friendly Workplace

Training Subsidy

Well-Stocked Pantry

Health insurance

Paid time off

Job summary

Kalbro Corp is seeking an organized Administrative Assistant to support our growing team in Manila. You will manage schedules, handle communications, and maintain filing systems while ensuring smooth office operations.

The role requires strong MS Office skills, familiarity with QuickBooks and CRM tools, and the ability to multitask in a fast-paced environment. A high school diploma or equivalent is required, with an associate degree being advantageous.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with office management software such as QuickBooks and CRM systems.
• Ability to multitask and manage priorities effectively in a fast-paced environment.
• Professional attitude with strong interpersonal skills.
• Ability to work independently and collaboratively within a team.

Responsibilities

• Provide day-to-day administrative support to ensure efficient office operations.
• Manage schedules, calendars, meetings, and correspondence.
• Maintain organized physical and digital filing systems.
• Ensure accurate record-keeping and easy document retrieval.
• Serve as the primary point of contact for internal and external communications.
• Answer phone calls, respond to emails, and coordinate with clients and stakeholders.
• Draft, edit, and format letters, reports, presentations, and other business documents using Microsoft Office Suite.
• Organize meetings and appointments; prepare agendas and minutes.
• Monitor office supplies and equipment; coordinate with vendors.
• Assist in planning and executing company events.
• Input, update, and maintain records in company databases and spreadsheets.
• Handle confidential and sensitive information with professionalism and discretion.

Skills

Organizational skills

Verbal and written communication

Multitasking

Interpersonal skills

Independent work

Education

High school diploma or equivalent

Associate's degree or higher

Tools

Microsoft Word

Microsoft Excel

PowerPoint

QuickBooks

CRM systems

Job description

Job Description

Kalbro Corp is seeking a highly organized and detail-oriented Administrative Assistant to provide essential support to our growing team. The ideal candidate possesses excellent communication skills, strong time management abilities, and a proactive mindset. This role is vital in ensuring smooth office operations while supporting our mission of delivering skill-based excellence.

Government Mandated Benefits

• 13th Month Pay
• Employee Loan
• Pag-Ibig Fund

Insurance Health & Wellness

• Annual Company Trip
• Company Equipment
• Employee Discount
• Parking Space
• Pet Friendly Workplace
• Training Subsidy
• Well-Stocked Pantry

Key Responsibilities

Administrative Support

• Provide day-to-day administrative support to ensure efficient office operations
• Manage schedules, calendars, meetings, and correspondence

File Management

• Maintain organized physical and digital filing systems
• Ensure accurate record-keeping and easy document retrieval

Communication

• Serve as the primary point of contact for internal and external communications
• Answer phone calls, respond to emails, and coordinate with clients and stakeholders

Document Preparation

• Draft, edit, and format letters, reports, presentations, and other business documents using Microsoft Office Suite

Meeting Coordination

• Organize meetings and appointments
• Prepare agendas, record meeting minutes, and coordinate logistics

Office Management

• Monitor office supplies and equipment
• Coordinate with vendors and maintenance personnel when necessary

Event Planning

• Assist in planning and executing company events, meetings, and corporate activities

Data Management

• Input, update, and maintain records in company databases and spreadsheets accurately

Confidentiality

• Handle confidential and sensitive information with professionalism and discretion

Skills and Qualifications

• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Familiarity with office management software such as QuickBooks and CRM systems
• Ability to multitask and manage priorities effectively in a fast-paced environment
• Professional attitude with strong interpersonal skills
• Ability to work independently and collaboratively within a team

Preferred Qualifications

• Previous experience in an administrative or office management role
• Certification in office administration or related fields (e.g., Certified Administrative Professional, Microsoft Office Specialist)
• Experience in event planning or project management is an advantage

Educational Requirements

• High school diploma or equivalent required
• Associate's degree or higher is an advantage

Salary and Benefits

• Competitive salary based on experience and qualifications
• Benefits may include:
• Health insurance
• Paid time off

Why Join Us?

At Kalbro Corp, we value the unique skills and experiences of every team member. We foster a supportive and growth-oriented environment where contributions are recognized and rewarded. Join our team and become part of a company that prioritizes innovation, excellence, and professional growth.