Admin Assistant

Barista Depot Inc.; Davao City; On-site; PHP 167,000 - 279,000; Full time

Job summary

Barista Depot Inc. in Davao City is seeking an Administrative Assistant to support sales, purchasing, and logistics. The role covers filing, data entry, invoicing, and coordinating deliveries.

You will greet visitors, handle inquiries, manage a filing system, and assist managers with various admin projects. Requires 6–12 months customer service experience and basic Google Sheets skills. Warehouse tasks are a plus. This is a full-time on-site role with growth opportunities.

Qualifications

• Minimum 6–12 months of customer service experience.
• Basic data entry proficiency in Google Sheets.
• Warehouse operations experience is preferred but not required.
• Ability to coordinate with sales, purchasing, and logistics teams.

Responsibilities

• Handles all admin duties such as filing, recording, typing, scanning, photocopying, printing, mailing, emailing and faxing.
• Supports Sales and Purchasing Department and creates requests for quotation, purchase orders, and customer quotations.
• Issues Sales Invoices and Delivery Receipts and monitors deliveries.
• Monitors inventory and coordinates with internal departments to ensure smooth communication between teams.
• Greets visitors, handles phone and email inquiries, maintains an organized filing system, and handles other admin projects.

Skills

Customer service

Data entry

Administrative tasks

Tools

Google Sheets

Job description

• Handles all admin-related duties such as filing, recording, typing, scanning, photocopying, printing, mailing, e-mailing and faxing.

• Supports the Sales and Purchasing Department.

1. Creates request for quotation and purchase orders to Supplier and quotation to Customer.

2. Issues Sales Invoices and Delivery Receipts.

3. Monitors deliveries.

4. Monitor inventory.

5. Coordinate with internal departments to gather necessary information and ensure the smooth flow of communication between sales, purchasing, and logistics teams.

• Greets visitors and attends to phone or e-mail inquiries.

• Maintains an organized filing & recording system.

• Responsible for other concerns or projects given by the Company Managers that would entail administrative or logistical work.

Minimum 6-12 months of customer service experience required for responding to inquiries, addressing concerns, and updating clients.

Basic data entry proficiency in Google Sheets required for encoding and calculating data using basic business mathematics.

Previous warehouse operations experience in management, organising, sorting, counting, weighing, and remeasuring boxes is preferred but not required.