Admin Assistant

Gaisano Grand Group of Companies; Cebu City; On-site; PHP 600,000 - 900,000; Full time

Benefits offered by this job

Work-life balance

Job summary

Gaisano Grand Group of Companies' is seeking an experienced Admin Manager to oversee the smooth day-to-day operations of our central office in Cebu. This full-time position is based in Cebu Central Visayas.

You will supervise the administrative support team, manage procurement and inventory, coordinate scheduling and travel, and serve as the main contact for stakeholders while driving process improvements and maintaining office systems.

Qualifications

• Minimum 5 years of experience in an administrative or office management role.
• Experience in a similar industry is preferred.
• Strong organisational and multitasking skills with the ability to prioritise and manage multiple tasks.
• Excellent communication and interpersonal skills to liaise with stakeholders at all levels.
• Proficient in Microsoft Office and maintaining office systems/procedures.
• Analytical and problem-solving abilities to identify and resolve issues proactively.

Responsibilities

• Supervising and coordinating the work of the administrative support team.
• Overseeing procurement of office supplies and equipment and managing inventory.
• Handling scheduling, travel arrangements, and filing systems.
• Serving as the primary point of contact for internal and external stakeholders.
• Implementing and monitoring office policies, procedures, and best practices.
• Identifying opportunities for process improvements and implementing solutions.
• Providing administrative support to senior management as needed.

Skills

Organizational skills

Multitasking

Communication skills

Interpersonal skills

Microsoft Office

Office systems

Analytical skills

Team collaboration

Independent work

Tools

Microsoft Office

Job description

About the role

Gaisano Grand Group of Companies' is seeking an experienced Admin Manager to oversee the smooth day-to-day operations of our central office in Cebu. As a key member of our team, you will be responsible for managing administrative functions, coordinating office services, and ensuring efficient workflows to support the broader business objectives. This is a full-time position based in Cebu Central Visayas.

What you'll be doing

• Supervising and coordinating the work of the administrative support team
• Overseeing the procurement of office supplies and equipment, as well as managing inventory
• Handling administrative tasks such as scheduling meetings, organising travel arrangements, and maintaining filing systems
• Serving as the primary point of contact for internal and external stakeholders, addressing their queries and concerns
• Implementing and monitoring office policies, procedures, and best practices to ensure compliance and efficiency
• Identifying opportunities for process improvements and implementing appropriate solutions
• Providing administrative support to the senior management team as needed

What we're looking for

• Minimum 5 years of experience in an administrative or office management role, preferably in a similar industry
• Strong organisational and multitasking skills, with the ability to prioritise and manage multiple tasks effectively
• Excellent communication and interpersonal skills, with the ability to liaise with stakeholders at all levels
• Proficient in the use of office software, such as Microsoft Office suite, and experience in implementing and maintaining office systems and procedures
• Analytical and problem-solving skills, with the ability to identify and resolve issues proactively
• A collaborative, team-oriented approach and the ability to work independently when required

What we offer

At Gaisano Grand Group of Companies', we are committed to providing a supportive and rewarding work environment with collaborative culture that values work-life balance.

About us

Gaisano Grand Group of Companies' is a leading retail and hospitality conglomerate in the Philippines, with a diverse portfolio of businesses spanning supermarkets, department stores, hotels, and real estate. Our mission is to provide exceptional customer service and create value for our stakeholders. We are a dynamic and innovative company, driven by a talented and passionate team of professionals.