Admin and Warehouse Staff

Instyle Newgem Cosmetic Corporation; Philippines; On-site; PHP 201,000 - 290,000; Full time

Benefits offered by this job

Competitive compensation

On-the-job training

Safe working environment

Career progression

Job summary

Instyle Newgem Cosmetic Corporation, based in Quezon City, Metro Manila, seeks an Admin and Warehouse Staff to manage logistics, inventory data, and regulatory compliance. The role requires logical thinking and the ability to handle multiple tasks with minimal supervision.

Responsibilities include monitoring vehicle maintenance, enforcing FIFO for finished goods, updating SOPs, coordinating regulatory requirements, and preparing weekly task checklists for management review.

Qualifications

• Logic and common sense to solve operational issues independently.
• Ability to multitask and adapt to changing priorities in a fast-paced environment.
• Proficient in Microsoft 365 (Excel, Word, Outlook) and familiar with inventory systems.
• Commitment to Quality, Uprightness, Innovation, Teamwork and Excellence.

Responsibilities

• Logistics Monitoring: Oversee the scheduling and maintenance of delivery vehicles.
• Inventory Integrity & Data Management: Monitor BMR status and enforce FIFO for finished goods.
• Administrative & Regulatory Compliance: Update SOPs and Quality Manual, coordinate transport-related requirements, maintain checklists.

Skills

Logic & Common Sense

Multitasking & Flexibility

Computer Knowledge

Core Values

Tools

Microsoft 365

Job description

Position Title: Admin and Warehouse Staff

Job Summary

The Admin & Warehouse Staff requires a highly logical employee to manage logistics, inventory data, and regulatory compliance. The successful candidate must possess the common sense to solve operational challenges independently and the flexibility to manage multiple high-priority tasks simultaneously.

Core Responsibilities

I. Logistics Monitoring

• Oversee the scheduling and professional maintenance of company delivery vehicles.
• Audit driver routes daily and perform morning inspections of fuel levels and vehicle toolkits before dispatch.
• Systematically sort Sales Order forms and consolidate driver reports into an organized filing system for executive review.

II. Inventory Integrity & Data Management

• Monitor the status of Batch Manufacturing Records (BMR) to ensure priority orders are processed within three (3) working days.
• Ensure the strict implementation of the First-In-First-Out (FIFO) method for all finished goods to maintain quality.

III. Administrative & Regulatory Compliance

• Assist in updating Warehouse Standard Operating Procedures (SOPs) and Quality Manual systems with management approval.
• Facilitate transport-related government requirements in direct coordination with senior leadership.
• Maintain meticulous, step-by-step checklists of all warehouse tasks for weekly submission to management.
• Assist in other tasks as may be assigned from time to time by the management team.

Qualifications & Professional Traits

• Logic & Common Sense: Must demonstrate strong analytical reasoning to navigate complex logistical and operational issues without constant supervision.
• Multitasking & Flexibility: Proven ability to handle multiple tasks simultaneously and adapt to changing priorities in a fast-paced environment.
• Computer Knowledge: Proficient in Microsoft 365 (Excel, Word, Outlook) and familiar with inventory management or eCommerce retail systems.
• Core Values: Adherence to the company values of Quality, Uprightness, Innovation, Teamwork, and Excellence.

What we offer

Instyle Newgem Cosmetic Corporation is committed to supporting the professional development and wellbeing of our employees. We offer competitive compensation, a safe and supportive working environment, and opportunities to develop your skills within a growing cosmetics manufacturing company. We provide on-the-job training to help you succeed in this role and encourage career progression for dedicated team members. We believe in fostering a collaborative team culture where every employee is valued.

About us

Instyle Newgem Cosmetic Corporation is a leading cosmetics manufacturer based in Quezon City, Metro Manila. We are dedicated to producing high-quality cosmetic products that meet international standards and exceed customer expectations. With a commitment to innovation, sustainability and excellence, we have established ourselves as a trusted name in the beauty industry. Our team is comprised of dedicated professionals who share a passion for quality and continuous improvement. We pride ourselves on creating a workplace where employees are supported, respected and empowered to contribute to our collective success.