Admin And Liaison Specialist - Project Based

Belo Medical Group, Inc.; Manila; On-site; PHP 279,000 - 446,000; Full time

Job summary

Belo Medical Group, Inc. is seeking an Admin and Liaison Specialist for a 3–4 month project. The candidate will provide administrative, coordination, and communication support across departments, acting as a bridge to ensure smooth cross-team collaboration.

The role requires a four-year degree, 1–2 years in admin, and proficiency in MS Office and Google Workspace. Onsite work is in Greenhills, San Juan City with immediate start.

Qualifications

• Bachelor's degree in a four-year course
• 1–2 years in admin/secretarial/receptionist roles
• Proficient in MS Office and Google Workspace
• Willing to take a 3–4 month project-based role and start ASAP

Responsibilities

• Provide administrative, office, and facilities support
• Handle phone and email inquiries and manage internal/external correspondence
• Maintain accurate records, files, and databases
• Act as a communication bridge between departments to coordinate tasks and projects
• File, sort, and organize office documents and records
• Encode data and maintain administrative records
• Perform photocopying, scanning, printing, and document prep
• Receive, sort, and distribute documents and correspondence
• Provide general clerical and administrative support for smooth daily operations
• Perform other administrative duties as assigned

Skills

Detail-oriented

Organized

Multitask

Communication

Education

Bachelor's degree (four-year)

Tools

Microsoft Office

Excel

PowerPoint

Google Workspace

Job description

Job Description:

Job Summary

We are looking for a highly organized and proactive Admin and Liaison Specialist - Project Based to provide administrative, coordination, and communication support across multiple departments. This role serves as a key link between internal teams, suppliers, and stakeholders while also supporting administrative operations.

Key Responsibilities

• Provide administrative, office, and facilities support, including monitoring office supplies, equipment, and inventory.
• Handle phone and email inquiries and manage internal and external correspondence.
• Maintain accurate records, files, and databases (both physical and digital).
• Act as a communication bridge between departments to ensure smooth coordination of tasks and projects.
• File, sort, and organize office documents, records, and other administrative files.
• Encode data and maintain accurate, up-to-date administrative records.
• Perform photocopying, scanning, printing, and document preparation tasks.
• Receive, sort, and distribute incoming documents and correspondence.
• Prepare, process, and manage administrative paperwork.Provide general clerical and administrative support to ensure smooth daily office operations.
• Perform other administrative duties as assigned.

Qualifications

• Graduate of any four-year course, preferably in Business Administration, Office Management, or Marketing Management.
• At least 1–2 years of experience in an administrative, secretarial, or receptionist role.
• Proficient in Microsoft Office, particularly Excel and PowerPoint, and Google Workspace.
• Detail-oriented, organized, and able to multitask while coordinating with multiple teams.
• Willing to accept a project-based role with a duration of 3–4 months.
• Available to start as soon as possible.
• Willing to work onsite in Greenhills, San Juan City.

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