Admin and Liaison Specialist

Belo Medical Group; Makati; Presencial; PHP 240.000 - 360.000; Jornada completa

Descripción de la vacante

Belo Medical Group in the Philippines is seeking an organized Admin and Liaison Specialist to provide administrative, coordination, and communication support across multiple departments. This role serves as a key link between internal teams, suppliers, and stakeholders while also supporting sales and marketing operations.

Responsibilities include maintaining records, handling inquiries, coordinating with suppliers, tracking bookings, updating sales reports, and assisting marketing activities.

Formación

• Graduate with a four-year degree or equivalent.
• 1–2 years in admin/secretarial roles.
• Proficient in Microsoft Office and Google Workspace.
• Strong communication, organizational and coordination skills.

Responsabilidades

• Provide administrative, office, and facilities support, including managing supplies and inventory.
• Handle phone and email inquiries and manage internal/external correspondence.
• Maintain accurate records, files, and databases (physical and digital).
• Act as a communication bridge between departments for smooth coordination.
• Assist in supplier coordination, inter-department management, and account support.
• Support sales operations by tracking bookings, updating reports, and preparing materials for trainings and engagements.
• Provide marketing support by managing website and social media updates and handling digital inquiries.
• Coordinate marketing activities and events, including logistics, approvals, and payments.

Conocimientos

Organizational skills

Communication skills

Coordination

Multitasking

Educación

Four-year college degree

Herramientas

Microsoft Office (Excel, PowerPoint)

Google Workspace

Descripción del empleo

Job Summary

We are looking for a highly organized and proactive Admin and Liaison Specialist to provide administrative, coordination, and communication support across multiple departments. This role serves as a key link between internal teams, suppliers, and stakeholders while also supporting sales and marketing operations.

Key Responsibilities

• Provide administrative, office, and facilities support, including monitoring office supplies, equipment, and inventory.

• Handle phone and email inquiries and manage internal and external correspondence.

• Maintain accurate records, files, and databases (both physical and digital).

• Act as a communication bridge between departments to ensure smooth coordination of tasks and projects.

• Assist in supplier coordination, inter‑department management, and account support.

• Support sales operations by tracking bookings and orders, updating sales reports, and preparing materials for trainings and customer engagements.

• Provide marketing support by managing website and social media updates and handling digital inquiries.

• Assist in the coordination of marketing activities and events, including logistics, supplier coordination, approvals, and payments.

Qualifications

• Graduate of any four‑year course, preferably Business Administration, Office Management, or Marketing Management.

• At least 1–2 years of experience in an administrative, secretarial, or receptionist role.

• Proficient in Microsoft Office (especially Excel and PowerPoint) and Google Workspace.

• Strong communication, organizational, and coordination skills.

• Detail‑oriented, able to multitask, and comfortable working with multiple teams.

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