Admin and Liaison Specialist

Belo; Makati; On-site; PHP 335,000 - 614,000; Full time

Job summary

Belo Medical Group is seeking an Admin and Liaison Specialist to provide essential administrative, coordination, and communication support across multiple departments. This role links internal teams with suppliers and stakeholders while backing sales and marketing operations.

Ideal candidates have a four‑year degree and 1–2 years in admin roles, with strong skills in MS Office and Google Workspace and excellent communication.

Qualifications

• Graduate of any four‑year course (preferably Business Administration, Office Management, or Marketing Management).
• 1–2 years of experience in administrative, secretarial, or receptionist roles.
• Proficient in Microsoft Office (Excel, PowerPoint) and Google Workspace.
• Strong communication, organizational, and coordination skills.
• Detail‑oriented, able to multitask, and comfortable coordinating with multiple teams.

Responsibilities

• Provide administrative, office, and facilities support including monitoring supplies, equipment, and inventory.
• Handle phone and email inquiries and manage internal and external correspondence.
• Maintain accurate records, files, and databases (physical and digital).
• Act as a communication bridge between departments to ensure smooth coordination of tasks and projects.
• Assist in supplier coordination, inter‑department management, and account support.
• Support sales operations by tracking bookings and orders, updating sales reports, and preparing materials for trainings and customer engagements.
• Provide marketing support by managing website and social media updates and handling digital inquiries.
• Assist in coordinating marketing activities and events including logistics, supplier coordination, approvals, and payments.

Skills

Communication

Organization

Coordination

Multitasking

Teamwork

Education

Four-year degree

Tools

MS Office

Google Workspace

Job description

Job Summary

We are looking for a highly organized and proactive Admin and Liaison Specialist to provide administrative, coordination, and communication support across multiple departments. This role serves as a key link between internal teams, suppliers, and stakeholders while also supporting sales and marketing operations.

Key Responsibilities

• Provide administrative, office, and facilities support, including monitoring office supplies, equipment, and inventory.

• Handle phone and email inquiries and manage internal and external correspondence.

• Maintain accurate records, files, and databases (both physical and digital).

• Act as a communication bridge between departments to ensure smooth coordination of tasks and projects.

• Assist in supplier coordination, inter‑department management, and account support.

• Support sales operations by tracking bookings and orders, updating sales reports, and preparing materials for trainings and customer engagements.

• Provide marketing support by managing website and social media updates and handling digital inquiries.

• Assist in the coordination of marketing activities and events, including logistics, supplier coordination, approvals, and payments.

Qualifications

• Graduate of any four‑year course, preferably Business Administration, Office Management, or Marketing Management.

• At least 1–2 years of experience in an administrative, secretarial, or receptionist role.

• Proficient in Microsoft Office (especially Excel and PowerPoint) and Google Workspace.

• Strong communication, organizational, and coordination skills.

• Detail‑oriented, able to multitask, and comfortable working with multiple teams.

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