Team Leader – IT Asset Management (PEZA Experience)

transcosmos Asia Philippines Inc.; Pasig; On-site; PHP 669,600 - 892,800; Full time

Job summary

transcosmos Asia Philippines Inc. is looking for a skilled professional in IT Asset Management, responsible for overseeing the entire asset lifecycle from acquisition to disposal. Candidates should possess a Bachelor's degree in a relevant field and at least 5 years of experience in asset management, ideally in a BPO setup.

The role involves managing compliance with PEZA and BOC regulations, ensuring proper documentation while coordinating with vendors for procurement and repairs. A strong background in leadership and vendor coordination is essential.

Qualifications

• At least 5 years of experience in IT Asset Management, preferably within a BPO setup.
• Strong experience in end-to-end asset lifecycle management.
• Experience handling PEZA and BOC compliance requirements.

Responsibilities

• Manage and maintain accurate records of all IT and non-IT assets.
• Oversee the end-to-end asset lifecycle from acquisition to disposal.
• Ensure compliance with PEZA, BOC, and other regulatory requirements.

Skills

IT Asset Management

Leadership

Microsoft Excel

Inventory Tracking Tools

Vendor Coordination

Documentation and Auditing

Education

Bachelor's degree in Information Technology or related field

Job description

Qualifications

• Bachelor's degree in Information Technology, Computer Science, Business Administration, Industrial Engineering, Accounting, or any related field
• At least 5 years of experience in IT Asset Management, specializing in Purchasing / Inventory / Material & Warehouse Management, or related functions, preferably within a BPO setup
• At least 3 years of experience in a leadership role within Asset Management, with proven experience in people management
• Strong experience in end-to-end asset lifecycle management (acquisition, tagging, assignment, transfer, maintenance, and disposal)
• Experience handling PEZA and BOC compliance requirements related to asset management (e.g., forms, permits, asset movement, import/export documentation)
• Familiar with IT Asset Management Systems (AMS), inventory tracking tools, and ticketing systems
• Proficient in Microsoft Excel (VLOOKUP, Pivot Tables, reporting, and data validation)
• Knowledgeable in IT hardware and software asset lifecycle, including IMAC (Install, Move, Add, Change) processes, FAC knowledge, and asset life cycle
• Experience coordinating with vendors for asset sourcing, repairs, warranty claims, and disposal
• Strong documentation, auditing, and reconciliation skills with high attention to detail
• Good communication skills for coordination with internal stakeholders, vendors, and regulatory bodies
• Amenable to work onsite and visit other company sites as required
• Willing to work shifting schedule and must be able to start ASAP

Responsibilities

Job Functions

• Manage and maintain accurate records of all IT and non-IT assets, ensuring proper tracking, tagging, and classification
• Oversee the end-to-end asset lifecycle from acquisition, deployment, transfer, maintenance, to disposal
• Process asset issuance and retrieval for onboarding, offboarding, internal transfers, and project requirements
• Update and monitor asset records in the system, including movements, repairs, replacements, and disposals
• Conduct regular physical inventory and reconciliation across sites; investigate and resolve discrepancies
• Validate delivered assets by checking specifications, serial numbers, delivery receipts, and invoices
• Coordinate with vendors for asset procurement, repairs, maintenance, and warranty claims
• Support asset sourcing by requesting and consolidating vendor quotations and tracking deliveries
• Maintain asset history including assignment, movement, and maintenance records
• Prepare reports for audit, compliance, and management requirements

PEZA / BOC Compliance

• Ensure compliance with PEZA, BOC, and other regulatory requirements related to asset management
• Process and manage PEZA documentation (e.g., forms 8105, 8106, 8112, LOA, permits, and asset movement records)
• Handle monthly reporting of asset additions, movements, and replacements to PEZA
• Support farm-in / farm-out and equipment transfer processes in compliance with PEZA guidelines
• Coordinate with PEZA and internal stakeholders to ensure proper documentation and adherence to processes
• Assist in LOA renewals and other regulatory requirements
• Promote awareness of PEZA compliance processes across internal teams