Admin and Compliance Specialist

AboitizPower; Makati; On-site; PHP 350,000 - 520,000; Full time

Job summary

AboitizPower in Makati, Philippines is seeking an Admin and Compliance Specialist to ensure accuracy, review readiness, and maintain compliance across APDU Business Development activities including Legislative Franchise applications, business permits, travel coordination, and mobility management.

The role supports regulatory filings, coordinates stakeholder communications, and oversees travel bookings, car plan and corporate inventories, while ensuring adherence to SLAs and efficient

Qualifications

• Bachelor’s degree in Legal Management, Business Administration, Office Administration, or related field.
• 2–3 years of experience in corporate administration, legal support, or paralegal functions.
• Prior exposure to the power utility sector, legislative filing systems, or energy regulatory frameworks is a strong advantage.
• Proficient in Google Workspace.
• Strong organization, stakeholder management, and communication skills.

Responsibilities

• Compiles, requests, and organizes all required documentation for Legislative Franchise applications to ensure seamless progress through regulatory stages.
• Coordinates and submits documentation for business permit renewals and monitors regulatory updates or policy issuances from key energy bodies.
• Acts as the primary administrative point of contact to schedule and facilitate communication with relevant stakeholders.
• Aligns schedules and compiles required operational documentation during project feasibility reviews.
• Manages end-to-end travel bookings for field teams, resolving itinerary modifications or disruptions immediately.
• Administers company car plan benefits, mobile accounts, and corporate plan inventories.
• Performs administrative support tasks, including handling courier dispatch, general logistics, facilities, and office utility administration.
• Processes travel clearances, expense reimbursements, and cash advances accurately while proactively tracking timelines to meet corporate SLAs.

Skills

Strong communication

Highly organized

Stakeholder management

Education

Bachelor’s degree in Legal Management / Business Administration / Office Administration

Tools

Google Workspace

Job description

The Admin and Compliance Specialist is responsible for ensuring accuracy, review readiness, and compliance across APDU Business Development activities covering Legislative Franchise applications, business permits, travel coordination, and mobility management—enabling minimized disruptions, smooth stakeholder engagement, and strict SLA compliance.

Key Responsibilities:

• Compiles, requests, and organizes all required documentation for Legislative Franchise applications to ensure seamless progress through regulatory stages
• Coordinates and submits documentation for business permit renewals and monitors regulatory updates or policy issuances from key energy bodies
• Acts as the primary administrative point of contact to schedule and facilitate communication with relevant stakeholders
• Aligns schedules and compiles required operational documentation during project feasibility reviews
• Manages end-to-end travel bookings (flights, lodging, and land transit) for field teams, resolving itinerary modifications or disruptions immediately
• Administers company car plan benefits, mobile accounts, and corporate plan inventories
• Performs administrative support tasks, including handling courier dispatch, general logistics, facilities, and office utility administration
• Processes travel clearances, expense reimbursements, and cash advances accurately while proactively tracking timelines to meet corporate SLAs

Requirements:

• Bachelor’s degree in Legal Management, Business Administration, Office Administration, or a related field
• At least 2–3 years of experience in corporate administration, legal support, or paralegal functions
• Prior exposure to the power utility sector, legislative filing systems, or energy regulatory frameworks is a strong advantage
• Proficient in Google Workspace
• Strong organization, stakeholder management, and communication skills