Regulatory Compliance Assistant

San Miguel Global Power; Philippines; On-site; PHP 300,000 - 420,000; Full time

Job summary

San Miguel Global Power seeks a Regulatory Liaison and Documentation Specialist to manage relationships with government instrumentalities and coordinate ERC filings. You will maintain records, prepare official correspondences, and monitor regulatory developments affecting the company.

The role requires a Bachelor's degree in economics or related field, 1–3 years in document control or records management in the energy sector, and willingness to travel for hearings and meetings.

Qualifications

• Bachelor's degree in Economics, Business Management, Public Administration or allied fields.
• 1–3 years of experience in document control or records management, preferably within energy sectors.
• Willingness to travel occasionally for hearings and meetings with Electric Cooperatives/Distribution Utilities.

Responsibilities

• Establish and maintain relationships with government instrumentalities to coordinate between the department and regulators.
• Maintain records and matrices of the department, ensuring proper cataloguing of cases before ERC.
• Draft official letters, memoranda, and reports for internal and external communications.
• Track legislative developments and regulatory updates from DOE, ERC, and legislative bodies.
• Monitor public consultations and regulatory issuances affecting the company.
• Organize incoming/outgoing correspondences and ensure proper document control.
• Assist in transmitting and delivering documents to internal departments or external agencies.
• Support regulatory compliance by providing guidance and coordinating submissions.

Education

Bachelor's degree in Economics, Business Management, Public Administration or allied fields

Job description

SPECIFIC DUTIES AND RESPONSIBILITIES

Liaison and Coordination

• Establish and maintain professional relationships with various government instrumentalities to ensure seamless communication and coordination between the Department (RCD) and regulatory bodies.
• Represent the Department in official meetings, consultations, and discussions with government agencies to facilitate compliance and regulatory processes.

Records Management and Documentation

• Update and maintain comprehensive records and matrices of the Department, ensuring the proper cataloguing of both active and expired applied cases before the Energy Regulatory Commission (ERC).
• Ensure accuracy, accessibility, and proper documentation of all regulatory filings, submissions, and approvals related to ERC compliance.

Official Correspondences

• Draft and prepare official letters, memoranda, reports, and other correspondences for the Department's communication with internal departments and external agencies.
• Ensure that all communications adhere to the Company's standards and regulatory requirements.

Legislative and Policy Monitoring

• Track and analyse legislative developments, regulatory updates, and policy changes in the Senate, House of Representatives, Department of Energy (DOE), and ERC.
• Monitor public consultations, calls for comments, and regulatory issuances that may impact the Company, providing timely updates and recommendations.

Correspondence and Document Control

• Maintain an organised record of all incoming and outgoing correspondences and documents within the Department.
• Ensure efficient document tracking, retrieval, and archiving to support regulatory and operational requirements.

Document Transmission and Assistance

• Provide assistance in preparing, transmitting, and delivering documents as required by internal departments or external agencies.
• Ensure timely and secure handling of sensitive regulatory and corporate documents.

Regulatory Compliance Support

• Assist SMCGPH Departments in ensuring adherence to regulatory requirements by providing guidance and support in compliance-related matters.
• Help facilitate internal coordination for regulatory submissions and approvals.

Other Duties as Assigned

• Undertake additional responsibilities and tasks as directed by the Section Supervisor, Department Head, or SMCGPH Top Management to support departmental and corporate objectives.

QUALIFICATIONS

• Bachelor's degree in Economics, Business Management, Public Administration or any allied/similar courses
• Minimum of 1 to 3 years of experience in document control or records management preferably within the power generation, construction, or engineering sectors.
• Willingness to travel occasionally on different Electric Cooperatives/Distribution Utilities for hearings and meetings