Regulatory Compliance Assistant

San Miguel Global Power; Pasig; On-site; PHP 446,000 - 725,000; Full time

Job summary

San Miguel Global Power is seeking a records management and regulatory coordination professional based in the Philippines. You will establish relationships with government instrumentalities, represent the department in official discussions, and maintain comprehensive regulatory records before ERC.

You will also support compliance, documentation, and internal communications with accuracy and timeliness. The role requires a bachelor's degree and 1–3 years in document control or records management,

Qualifications

• Bachelor's degree in Economics, Business Management, Public Administration or allied/similar courses.
• Willingness to travel occasionally for hearings and meetings.

Responsibilities

• Establish and maintain professional relationships with government instrumentalities to coordinate between the Department (RCD) and regulatory bodies.
• Represent the Department in official meetings, consultations, and discussions with government agencies to facilitate compliance and regulatory processes.
• Update and maintain comprehensive records and matrices of the Department, ensuring proper cataloguing of applied cases before the ERC.
• Ensure accuracy, accessibility, and proper documentation of regulatory filings, submissions, and approvals related to ERC compliance.
• Draft and prepare official letters, memoranda, reports, and other correspondences for the Department’s communication with internal departments and external agencies.
• Ensure communications adhere to the Company’s standards and regulatory requirements.
• Track and analyse legislative developments, regulatory updates, and policy changes in Senate, House of Representatives, DOE, and ERC.
• Monitor public consultations and regulatory issuances that may impact the Company, providing updates and recommendations.
• Maintain an organized record of all incoming and outgoing correspondences and documents within the Department.
• Ensure efficient document tracking, retrieval, and archiving to support regulatory and operational requirements.
• Provide assistance in preparing, transmitting, and delivering documents as required by internal departments or external agencies.
• Ensure timely and secure handling of sensitive regulatory and corporate documents.
• Assist SMCGPH Departments in ensuring adherence to regulatory requirements by providing guidance and support in compliance-related matters.
• Help facilitate internal coordination for regulatory submissions and approvals.
• Undertake additional responsibilities as directed by the Section Supervisor, Department Head, or SMCGPH Top Management.

Education

Economics

Business Management

Public Administration

Job description

• Establish and maintain professional relationships with various government instrumentalities to ensure seamless communication and coordination between the Department (RCD) and regulatory bodies.
• Represent the Department in official meetings, consultations, and discussions with government agencies to facilitate compliance and regulatory processes.

Records Management and Documentation

• Update and maintain comprehensive records and matrices of the Department, ensuring the proper cataloguing of both active and expired applied cases before the Energy Regulatory Commission (ERC).
• Ensure accuracy, accessibility, and proper documentation of all regulatory filings, submissions, and approvals related to ERC compliance.
• Draft and prepare official letters, memoranda, reports, and other correspondences for the Department’s communication with internal departments and external agencies.
• Ensure that all communications adhere to the Company's standards and regulatory requirements.

Legislative and Policy Monitoring

• Track and analyse legislative developments, regulatory updates, and policy changes in the Senate, House of Representatives, Department of Energy (DOE), and ERC.
• Monitor public consultations, calls for comments, and regulatory issuances that may impact the Company, providing timely updates and recommendations.

Correspondence and Document Control

• Maintain an organized record of all incoming and outgoing correspondences and documents within the Department.
• Ensure efficient document tracking, retrieval, and archiving to support regulatory and operational requirements.

Document Transmission and Assistance

• Provide assistance in preparing, transmitting, and delivering documents as required by internal departments or external agencies.
• Ensure timely and secure handling of sensitive regulatory and corporate documents.

Regulatory Compliance Support

• Assist SMCGPH Departments in ensuring adherence to regulatory requirements by providing guidance and support in compliance-related matters.
• Help facilitate internal coordination for regulatory submissions and approvals.

Other Duties as Assigned

• Undertake additional responsibilities and tasks as directed by the Section Supervisor, Department Head, or SMCGPH Top Management to support departmental and corporate objectives.

QUALIFICATIONS

• Bachelor's degree in Economics, Business Management, Public Administration or any allied/similar courses
• Minimum of 1 to 3 years of experience in document control or records management preferably within the power generation, construction, or engineering sectors.
• Willingness to travel occasionally on different Electric Cooperatives/Distribution Utilities for hearings and meetings