Admin Analyst: Operations & Asset Management

Savills Philippines; Lapu-Lapu; On-site; PHP 223,000 - 446,000; Full time

Job summary

Savills Philippines is seeking an Admin Analyst to manage daily operations, schedules, and a wide range of administrative tasks on-site in Cebu. You will handle calls and emails, conduct property inspections, and maintain asset inventories while ensuring compliance with maintenance schedules and vendor management.

The role requires a Bachelor's degree in Business Administration or related field, proven administrative experience, and willingness to work on-site 6 days a week.

Qualifications

• Proven experience as an Administrative Analyst.
• Experience in property management/facilities management is an advantage.
• Bachelor's/College Degree in Business Administration or any related field.
• Willing to work on-site - 6 days a week.

Responsibilities

• Oversee daily operations, schedules, appointments, and administrative tasks.
• Handle calls, emails, and correspondence professionally.
• Conduct regular property inspections and report observations.
• Monitor consumables and track stock levels for reordering and reporting.
• Ensure asset accountability, tagging, and tracking.
• Maintain a detailed and updated master asset inventory.
• Monitor housekeeping activities and ensure cleaning standards.
• Ensure compliance with preventive maintenance schedules.
• Process purchase requests and source vendors with cost comparisons.
• Prepare bid evaluations and execute purchase orders.
• Manage vendor relationships and negotiate costs.
• Process and monitor permits and licenses for timely renewal.
• Ensure all documents are valid, updated, and properly posted.
• Manage contracts and ensure proper review, approval, and monitoring.
• Track insurance requirements and ensure timely renewals.
• Prepare reports and ensure compliance with company standards.
• Disseminate important operational information and updates.
• Manage schedules, deadlines, and maintain trackers, databases, and records.
• Ensure compliance with accounting and bookkeeping procedures.
• Manage billing, collections, and payment monitoring.
• Review contractor and supplier billings.
• Monitor expenses to stay within budget.
• Manage petty cash with complete documentation.
• Conduct customer feedback surveys to improve services.
• Ensure effective administrative processes to support business growth.
• Recommend process improvements for better efficiency and service delivery.
• Participate in trainings, seminars, and company activities.

Skills

Organizational skills

Communication skills

Problem solving

Time management

Attention to detail

Data analysis

Multitasking

Teamwork

Basic bookkeeping

Education

Bachelor's/College Degree in Business Administration or related field

Job description

Savills Philippines is seeking an Admin Analyst to manage daily operations, schedules, and a wide range of administrative tasks on-site in Cebu. You will handle calls and emails, conduct property inspections, and maintain asset inventories while ensuring compliance with maintenance schedules and vendor management.

The role requires a Bachelor's degree in Business Administration or related field, proven administrative experience, and willingness to work on-site 6 days a week.