On-Site Admin & Facilities Operations Analyst

Savills Philippines; Makati; On-site; PHP 290,000 - 469,000; Full time

Job summary

Savills Philippines is seeking an Admin Analyst to support daily operations onsite in Makati. You will manage schedules, handle calls, emails, and correspondences, and oversee asset inventories and procurement processes to ensure smooth office functioning.

The role requires proven administrative experience, strong organizational and communication skills, and the ability to multitask in a fast-paced environment while maintaining accuracy and compliance with company procedures.

Qualifications

• Proven experience as an Administrative Analyst.

Responsibilities

• Oversee daily operations, schedules, appointments, and administrative tasks.
• Handle calls, emails, and correspondence professionally.
• Conduct regular property inspections and report observations.
• Monitor consumables and track stock levels for reordering and reporting.
• Ensure asset accountability, tagging, and tracking.
• Maintain a detailed and updated master asset inventory.
• Monitor housekeeping activities and ensure cleaning standards.
• Ensure compliance with preventive maintenance schedules.
• Process purchase requests and source vendors with cost comparisons.
• Prepare bid evaluations and execute purchase orders.
• Manage vendor relationships and negotiate costs.
• Process and monitor permits and licenses for timely renewal.
• Ensure all documents are valid, updated, and properly posted.
• Manage contracts and ensure proper review, approval, and monitoring.
• Track insurance requirements and ensure timely renewals.
• Prepare reports and ensure compliance with company standards
• Disseminate important operational information and updates
• Manage schedules, deadlines, and maintain trackers, databases, and records
• Ensure compliance with accounting and bookkeeping procedures
• Manage billing, collections, and payment monitoring
• Review contractor and supplier billings
• Monitor expenses to stay within budget
• Manage petty cash with complete documentation
• Conduct customer feedback surveys to improve services
• Ensure effective administrative processes to support business growth
• Recommend process improvements for better efficiency and service delivery
• Participate in trainings, seminars, and company activities

Skills

Organizational skills

Communication

Problem-solving

Time management

Attention to detail

Data entry

Meeting scheduling

Multi-tasking

Office tools

Education

Bachelor's/College Degree in Business Administration or related field

Tools

MS Office

Job description

Savills Philippines is seeking an Admin Analyst to support daily operations onsite in Makati. You will manage schedules, handle calls, emails, and correspondences, and oversee asset inventories and procurement processes to ensure smooth office functioning.

The role requires proven administrative experience, strong organizational and communication skills, and the ability to multitask in a fast-paced environment while maintaining accuracy and compliance with company procedures.