On-Site Admin Analyst: Facilities & Inventory

Savills Philippines; Lapu-Lapu; On-site; PHP 201,000 - 357,000; Full time

Job summary

Savills Philippines is seeking an Admin Analyst to oversee daily operations, schedules, and administrative tasks at our Cebu site. You will manage calls, emails, and correspondence while ensuring asset accountability and inventory accuracy.

On-site 6 days a week, you will perform property inspections, source vendors, process purchase requests, and support contract reviews. Fresh graduates are welcome to apply; prior FM exposure is a plus.

Qualifications

• Proven experience as an Administrative Analyst; experience in property/ facilities management is a plus.
• Bachelor's/College Degree in Business Administration or related field.

Responsibilities

• Oversee daily operations, schedules, appointments, and administrative tasks.
• Handle calls, emails, and correspondence professionally.
• Conduct regular property inspections and report observations.
• Monitor consumables and stock levels for reordering.
• Ensure asset accountability, tagging, and tracking.
• Maintain a detailed and updated master asset inventory.
• Monitor housekeeping and ensure cleaning standards.
• Process purchase requests and source vendors with cost comparisons.
• Prepare bid evaluations and issue purchase orders.
• Manage vendor relationships and negotiate costs.
• Process and monitor permits and licenses for renewal.
• Ensure documents are valid, updated, and posted.
• Manage contracts and monitor approvals.
• Track insurance requirements and renewals.
• Prepare reports and ensure compliance with standards.
• Disseminate important operational information and updates.
• Manage schedules, deadlines, and trackers.

Skills

Organizational skills

Communication

Problem-solving

Time management

Detail-oriented

Customer service

Interpersonal skills

Teamwork

Data analysis

Advisory skills

Education

Business Admin degree

Tools

Microsoft Office

Job description

Savills Philippines is seeking an Admin Analyst to oversee daily operations, schedules, and administrative tasks at our Cebu site. You will manage calls, emails, and correspondence while ensuring asset accountability and inventory accuracy.

On-site 6 days a week, you will perform property inspections, source vendors, process purchase requests, and support contract reviews. Fresh graduates are welcome to apply; prior FM exposure is a plus.