Admin-Acctg. Assistant

SMART-TECH ELECTRO-INDUSTRIAL SYSTEMS, INC.; Dasmariñas; On-site; PHP 290,000 - 446,000; Full time

Job summary

SMART-TECH ELECTRO-INDUSTRIAL SYSTEMS, INC. seeks an organized Admin-Acctg Assistant (Bookkeeper & Lease Administrator) to manage daily financial transactions and oversee a rental lease portfolio. You will balance accounts, manage leases, collect rent, and liaise with landlords, ensuring accurate records and compliance.

The role combines accounting with lease administration, including records upkeep, billing, and coordination with external accountants for audits and tax filings.

Qualifications

• Associate's or Bachelor's degree in Accounting/ Finance/ Business Administration or equivalent experience.
• 1–3 years bookkeeping; 1–2 years in property management accounting or lease administration.
• Proficiency in Microsoft Excel, including VLOOKUPs and pivot tables.

Responsibilities

• Record and balance daily financial transactions (AP/AR/GL).
• Reconcile bank statements, cards, loans monthly.
• Prepare monthly, quarterly, annual financial statements.
• Process payroll and employee expenses, assist with local tax filings.
• Assist external accountants during year-end tax prep or audits.
• Maintain centralized lease database and monitor renewals/escapes/move-outs.
• Oversee billing, collect rent, monitor delinquencies, issue notices.
• Serve as primary contact for billing, lease interpretations, security deposits.
• Process and reconcile tenant security deposits with refunds/deductions.
• Draft lease abstracts, termination letters, renewal addendums, and maintain files.

Skills

Detail-oriented

Organized

Excel proficiency (VLOOKUPs, pivot).

Education

Accounting/Finance/Business Admin degree

Job description

About the role

We are seeking an organized, detail-oriented Admin-Acctg Assistant (Bookkeeper & Lease Administrator) to manage day-to-day financial transactions and oversee a property lease/rental portfolio. In this dual role, you will be responsible for maintaining accurate financial records, balancing accounts, and managing all administrative tasks related to tenant leases, rental collections, and landlord communications.

Key responsibilities

• Record and balance daily financial transactions, including accounts payable (AP), accounts receivable (AR), and general ledger entries
• Reconcile bank statements, credit cards, and loan accounts monthly to ensure accuracy
• Prepare timely monthly, quarterly, and annual financial statements (Balance Sheet, Income Statement, Cash Flow)
• Process payroll, manage employee expense reports, and assist with local/state tax filings and compliance
• Prepare documentation and assist external accountants during year-end tax preparation or financial audits
• Maintain a centralized database of all active leases, tracking critical dates such as renewals, expirations, rent escalations, and move-outs
• Oversee billing, receive rental payments, monitor delinquencies, and issue late notices or statements to tenants
• Serve as the primary point of contact for billing inquiries, lease interpretations, and security deposit disputes
• Process and reconcile tenant security deposits, ensuring legal compliance with refunds and itemized deductions
• Draft lease abstracts, termination letters, renewal addendums, and maintain pristine digital and physical lease files

About you

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field (or equivalent proven experience)
• 1–3 years of experience in bookkeeping, with at least 1–2 years specifically managing property management accounting or lease administration
• Proficiency in Microsoft Excel (VLOOKUPs, pivot tables)