Accounts Payable Supervisor (Mandaue, Onsite)

Career haven ph; Mandaue; On-site; PHP 600,000 - 1,000,000; Full time

Job summary

Career haven ph is seeking an Accounts Payable leader to oversee AP operations, manage a team of AP Clerks and Accounting Staff, and drive process improvements across the AP function.

You will own AP operations, ensure accuracy and timely vendor invoicing, manage 3-Way Matching, and lead month-end closing with a strong focus on internal controls and compliance.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• 4-5 years of experience in Accounts Payable, General Accounting, or Finance Operations.
• At least 3 years of supervisory/team leadership experience.
• Strong hands-on experience in 3-Way Matching, Vendor Reconciliation, AP Aging Analysis, Payment Processing, Accruals & Month-End Closing, and Invoice Processing & Validation.
• Experience with NetSuite or other ERP systems.
• Advanced Microsoft Excel skills, particularly in reconciliations, aging analysis, and payment scheduling.
• Strong understanding of Internal Controls, Audit Requirements, Financial Compliance, and Delegation of Authority.
• Detail-oriented and highly accurate.
• Analytical and proactive in identifying AP risks.
• Strong in reconciliation and discrepancy resolution.

Responsibilities

• Oversee AP Processing and ensure vendor invoices are processed accurately and on time, with complete supporting documents before posting
• Manage 3-Way Matching by reviewing Purchase Orders, Receiving Reports, and Vendor Invoices, and resolving discrepancies with Procurement and suppliers
• Monitor AP Aging & Reconciliation to maintain accurate vendor balances, AP subledger records, AP aging, and vendor account reconciliations
• Support Payment Processing by preparing and reviewing payment schedules and disbursement requests and coordinating payment runs based on approved terms
• Handle Month-End Closing by processing accruals, cut-off entries, and other AP requirements supporting month-end closing and financial reporting
• Drive Process Improvements to help improve ERP workflows, automation, and digital processes to increase AP efficiency and strengthen controls
• Ensure Compliance & Internal Controls by maintaining proper documentation and ensuring transactions follow company policies, approval limits, and audit requirements
• Lead the AP Team by supervising, coaching, and developing AP Clerks and Accounting Staff while maintaining high standards for accuracy and timely delivery

Skills

Three-Way Matching

Vendor Reconciliation

AP Aging Analysis

Payment Processing

Accruals

Month-End Closing

Invoice Processing

Internal Controls

Audit Requirements

Financial Compliance

Delegation of Authority

Leadership

Coaching & Development

Analytical

Detail Oriented

Discrepancy Resolution

Reconciliation

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

NetSuite

Excel

Job description

About the role

This is an Accounts Payable leadership role where you will oversee AP operations, manage a team of AP Clerks and Accounting Staff, and drive process improvements across the accounts payable function. You will take ownership of AP operations and lead the team toward stronger accuracy, controls, and efficiency.

Key responsibilities

• Oversee AP Processing and ensure vendor invoices are processed accurately and on time, with complete supporting documents before posting




• Manage 3-Way Matching by reviewing Purchase Orders, Receiving Reports, and Vendor Invoices, and resolving discrepancies with Procurement and suppliers




• Monitor AP Aging & Reconciliation to maintain accurate vendor balances, AP subledger records, AP aging, and vendor account reconciliations




• Support Payment Processing by preparing and reviewing payment schedules and disbursement requests and coordinating payment runs based on approved terms




• Handle Month-End Closing by processing accruals, cut-off entries, and other AP requirements supporting month-end closing and financial reporting




• Drive Process Improvements to help improve ERP workflows, automation, and digital processes to increase AP efficiency and strengthen controls




• Ensure Compliance & Internal Controls by maintaining proper documentation and ensuring transactions follow company policies, approval limits, and audit requirements




• Lead the AP Team by supervising, coaching, and developing AP Clerks and Accounting Staff while maintaining high standards for accuracy and timely delivery

About you

• Bachelor's degree in Accounting, Finance, or related field




• 4-5 years of experience in Accounts Payable, General Accounting, or Finance Operations




• At least 3 years of supervisory/team leadership experience




• Strong hands-on experience in 3-Way Matching, Vendor Reconciliation, AP Aging Analysis, Payment Processing, Accruals & Month-End Closing, and Invoice Processing & Validation




• Experience with NetSuite or other ERP systems




• Advanced Microsoft Excel skills, particularly in reconciliations, aging analysis, and payment scheduling




• Strong understanding of Internal Controls, Audit Requirements, Financial Compliance, and Delegation of Authority




• Detail-oriented and highly accurate




• Analytical and proactive in identifying AP risks




• Strong in reconciliation and discrepancy resolution