Accounts Payable Supervisor

Tenet Healthcare; Taguig; On-site; PHP 600,000 - 800,000; Full time

Job summary

Tenet Healthcare seeks an AP Supervisor to manage full-cycle accounts payable, ensuring compliance with hospital policies. You will lead a team of AP Analysts, review exception reports, reconcile vendor statements, research invoice discrepancies, and maintain vendor records in line with Tenet procedures.

You will also verify daily and periodic AP reports, handle data entry on invoices, vouchers and credit memos, ensure discounts are captured, track payments, and coordinate with vendors,

Responsibilities

• Process invoices and vouchers; prepare invoice batches for scanning and approve with GL coding.
• Match invoices to purchase orders accurately.
• Resolve vendor information discrepancies and reconcile statements.
• Train and mentor AP Analysts.
• Assist with complex issues and exceptions resolutions.
• Collaborate with Procurement to resolve PO and invoice exceptions; process electronic invoices.
• Research and resolve invoice exceptions efficiently.
• Handle new vendor additions and changes with proper documentation.
• Flag incorrect documents and coordinate vendor holds and corrections.
• Input documents ensuring vendor names and coding accuracy within due dates.
• Act as primary back-up for AP Team Lead.
• Handle ad hoc analyses and special projects as requested by management.

Job description

The AP Supervisor is responsible for providing full cycle accounts payable services and processing all accounts payable and related accounts payable functions in compliance with the hospitals financial policies and procedures. This position leads a group of AP Analysts to process payables accurately and timely for the organization, including but not limited to: reviewing exception reports, reconciling vendor statements, researching invoice discrepancies and vendor maintenance. The individual within this role will research and complete analysis as required by vendors and facilities, communicate with facility staff as needed to resolve issues, and ensure that Tenet policies and procedures are followed by the group of AP Analysts and Service Center AP Work Flow is completed and maintained daily. The AP Supervisor will work under the close direction of the Accounts Payable Manager.

In addition to the responsibilities above, this position reviews and verifies daily and periodic accounts payable reports, receives, sorts, and completes data entry on invoices, vouchers and credit memos as needed. Assists the AP Analysts to ensure that all discounts are taken, late fees are avoided, and tracks all payments and transaction records. In addition, he or she ensures Daily Payment Scheduler is completed and authorized daily, and verifies entries are completed in accordance with Tenet policies and procedures. He or she completes Check Audit Report by verifying payee amounts, names, addresses and invoice numbers. Additional tasks include processing of payables, uploading invoices to IMMS, working with users on updating upload spreadsheets with all appropriate approval documentation, scanning documentation into Connect/ExpenseWatch/Lawson, reviewing documents in VI Web, working with vendors and the Vendor Maintenance Team on vendor adds & changes, reviewing vendor statements and working with payment schedulers. This position maintains positive relationships with vendors, offsite purchasing departments, Tenet Corporate, and hospital employees.

Responsibilities

• For processing invoices and vouchers procedures, prepares invoice batches for scanning into the archive by printing, sorting, and stamping; adds GL coding and submits for approval
• Accurately matches appropriate invoices to purchase orders
• Works with vendors, Department Managers, and other AP staff to resolve vendor information discrepancies in a timely manner; reconciles vendor statements to outstanding payment reports
• Trains and mentors AP Analysts
• Assists AP Analysts with complex issues and exceptions resolutions
• Works collaboratively with Procurement Team to resolve purchase order and invoice exceptionsResolves and processes Electronic Invoices Processing errors
• Researches and resolves invoice exceptions efficiently and effectively
• Processes new vendor addition and change forms with proper documentation as outlined in procedure book from corporate AP department.
• Highlights incorrect document/invoice numbers, dates, amounts, and vendor mismatches for immediate correction. Takes a proactive role in working with a team on vendor holds and resolving errors
• Inputs documents, vouchers, invoices, and check requests, ensuring the accuracy of vendor names and coding; adheres to due dates per Corporate's guidelines
• Act as a primary back-up for AP Team Lead
• Handles ad hoc analysis and special projects as requested by management