Accounts Payable Specialist

Pingcon Marketing Corporation; Quezon City; On-site; PHP 300,000 - 540,000; Full time

Job summary

Pingcon Marketing Corporation seeks a detail-oriented Accounts Payable Specialist to oversee payables operations in Manila. You will manage invoice processing, reconciliations, vendor payments, and tax compliance with Philippine regulations, including BIR Form 2307. Strong Excel skills and precise recording are essential.

You will collaborate with procurement and department heads to ensure accurate ledgers and timely disbursements, while maintaining strict internal controls.

Qualifications

• Bachelor’s or Associate’s Degree in Accountancy, Finance, or related field.
• Prior experience in Accounts Payable or general accounting.
• Familiarity with BIR Form 2307 processing and local banking processes.
• Strong attention to detail and excellent organizational skills.
• Good written and verbal communication with vendors and internal teams.

Responsibilities

• Review, verify, and process vendor invoices, petty cash, and expense claims.
• Reconcile vendor statements and resolve billing discrepancies promptly.
• Prepare checks, process EFTs, and ensure timely vendor disbursements.
• Prepare and issue BIR Form 2307 and maintain supporting documents.
• Address vendor inquiries and coordinate with procurement and department heads.
• Maintain accurate financial records and comply with internal controls.

Skills

Attention to detail

Organizational skills

Communication

Education

Bachelor’s or Associate’s Degree in Accountancy, Finance, or related field

Tools

MS Excel

Accounting software

Job description

We are seeking a detail-oriented Accounts Payable Specialist to oversee our payables operations. In this role, you will manage invoice processing, account reconciliations, vendor payments, and ensure compliance with Philippine accounting standards and tax regulations.

If you thrive in a fast-paced environment, have strong attention to detail, and possess a solid foundation in payables processes, we’d love to hear from you!

Key Responsibilities

• Invoice & Expense Processing: Review, verify, and process vendor invoices, petty cash, and employee expense claims accurately and on time.
• Account Reconciliation: Reconcile vendor statements, balance ledgers, and resolve billing discrepancies or outstanding balances promptly.
• Disbursements & Payment Execution: Prepare checks, process electronic fund transfers (EFT/online banking), and ensure timely vendor disbursements.
• Tax Compliance & Documentation: Prepare and issue BIR Form 2307 (Certificate of Creditable Tax Withheld at Source) and maintain supporting documents for tax audit readiness.
• Vendor & Stakeholder Relations: Address vendor payment inquiries, follow up on collections/receipts, and coordinate internally with procurement and department heads.
• Financial Reporting & Compliance: Maintain accurate, organized financial records and ensure all transactions strictly adhere to internal control policies.

Candidate Requirements

• Education: Bachelor’s or Associate’s Degree in Accountancy, Finance, or any related field.
• Experience: Prior experience or practical knowledge in Accounts Payable, General Accounting, or a related finance role.
• Tax & Banking Knowledge: Hands-on experience or familiarity with BIR Form 2307 processing, check issuance protocols, and local collection/banking processes.
• Core Competencies: High attention to detail, strong organizational skills, and proficiency in MS Excel / accounting software.
• Communication: Good written and verbal communication skills for liaising with external vendors and internal departments.