Accounts Payable Assistant

Pingcon Marketing Corporation; Quezon City; On-site; PHP 240,000 - 320,000; Full time

Job summary

Pingcon Marketing Corporation is seeking a detail-oriented Accounts Payable Assistant to oversee payables operations in the Philippines. This role covers invoice processing, reconciliations, and vendor payments with a focus on accuracy and compliance.

You will ensure compliance with Philippine accounting standards and tax regulations, maintain organized financial records, and support internal stakeholders with timely financial information.

Qualifications

• Bachelor’s or Associate’s Degree in Accountancy, Finance, or related field.
• Strong attention to detail and organizational skills.
• Proficiency in MS Excel and accounting software.

Responsibilities

• Invoice processing, review, verification of vendor invoices and expense claims.
• Reconcile vendor statements and balance ledgers; resolve discrepancies.
• Process disbursements and ensure timely payments to vendors.
• Maintain tax documentation, including BIR Form 2307 processing and audit readiness.
• Coordinate with procurement and internal departments; respond to vendor inquiries.
• Maintain accurate financial records and ensure adherence to internal controls.

Skills

Attention to detail

MS Excel

Accounting software

Education

Bachelor’s/Associate in Accountancy or Finance

Job description

We are seeking a detail-oriented Accounts Payable Assistant to oversee our payables operations. In this role, you will manage invoice processing, account reconciliations, vendor payments, and ensure compliance with Philippine accounting standards and tax regulations.

If you thrive in a fast-paced environment, have strong attention to detail, and possess a solid foundation in payables processes, we’d love to hear from you!

Key Responsibilities

• Invoice & Expense Processing: Review, verify, and process vendor invoices, petty cash, and employee expense claims accurately and on time.

• Account Reconciliation: Reconcile vendor statements, balance ledgers, and resolve billing discrepancies or outstanding balances promptly.

• Disbursements & Payment Execution: Prepare checks, process electronic fund transfers (EFT/online banking), and ensure timely vendor disbursements.

• Tax Compliance & Documentation: Prepare and issue BIR Form 2307 (Certificate of Creditable Tax Withheld at Source) and maintain supporting documents for tax audit readiness.

• Vendor & Stakeholder Relations: Address vendor payment inquiries, follow up on collections/receipts, and coordinate internally with procurement and department heads.

• Financial Reporting & Compliance: Maintain accurate, organized financial records and ensure all transactions strictly adhere to internal control policies.

Candidate Requirements

• Education: Bachelor’s or Associate’s Degree in Accountancy, Finance, or any related field.

• Experience: Prior experience or practical knowledge in Accounts Payable, General Accounting, or a related finance role.

• Tax & Banking Knowledge: Hands-on experience or familiarity with BIR Form 2307 processing, check issuance protocols, and local collection/banking processes.

• Core Competencies: High attention to detail, strong organizational skills, and proficiency in MS Excel / accounting software.

• Communication: Good written and verbal communication skills for liaising with external vendors and internal departments.