Accounts Payable Specialist

ABSI; Manila; On-site; PHP 279,000 - 446,400; Full time

Job summary

ABSI is seeking an Accounts Payable Associate to manage day-to-day AP transactions, ensuring vendor invoices and employee expenses are accurately processed within standard accounting systems. The role involves invoice processing, vendor management, and payment preparation.

The ideal candidate will hold a Bachelor's degree in Business Administration or a related field and have 1–3 years of experience in Accounts Payable or bookkeeping. Proficiency in cloud-based accounting software and MS Excel is highly preferred.

Qualifications

• 1–3 years of experience in Accounts Payable, bookkeeping, or general accounting.
• Hands-on experience using cloud-based accounting ERPs or software.
• Proficiency in MS Excel, especially VLOOKUPs and pivot tables.

Responsibilities

• Receive, review, and accurately enter vendor invoices and employee expense reports.
• Perform matching of purchase orders, receiving reports, and invoices.
• Ensure proper coding of expenses to the correct general ledger accounts.
• Assist in onboarding new vendors and maintaining accurate master data.
• Prepare payment batches for review and approval.

Skills

Invoice Processing

Three-Way Matching

Data Entry & Categorization

Vendor Management

Payment Preparation

Proficiency in MS Excel

Education

Bachelor’s degree in Business Administration, Accounting, Finance, or related field

Tools

cloud-based accounting ERPs

Quickbooks

Job description

The Accounts Payable Associate is responsible for the day‑to‑day processing of Accounts Payable (AP) transactions. In this transactional role, you will ensure that all vendor invoices and employee expenses are accurately recorded, categorized, and prepared for payment within standard accounting systems and agreed service level agreements (SLAs).

Key Responsibilities

• Invoice Processing: Receive, review, and accurately enter vendor invoices and employee expense reports into the primary accounting system
• Three-Way Matching: Perform matching of purchase orders, receiving reports, and invoices to ensure accuracy before processing
• Data Entry & Categorization: Ensure proper coding of expenses to the correct general ledger accounts, cost centers, and tracking categories
• Vendor Management: Assist in onboarding new vendors, maintaining accurate vendor master data, and responding to basic vendor inquiries
• Payment Preparation: Prepare payment batches (e.g., ACH, wires, checks) for review and approval

Qualifications

• Education: Bachelor’s degree in Business Administration, Accounting, Finance, or a related field (equivalent experience also considered
• Experience: 1–3 years of experience in Accounts Payable, bookkeeping, or general accountin
• Technical Skills: Hands-on experience using cloud-based accounting ERPs or software is required. Proficiency in MS Excel (e.g., VLOOKUPs, pivot tables) is highly preferred. Quickbooks experience is an advantage.