Accounts Payable Specialist

QuestServ Solutions Inc.; Taguig; On-site; PHP 279,000 - 390,600; Full time

Job summary

A prominent solutions company in the Philippines is seeking an accounts payable professional to manage outgoing cash flow and ensure vendor invoices are paid on time. Responsibilities include processing invoices, managing payments, and maintaining accurate vendor records. Ideal candidates will have 2–5+ years of experience in accounts payable or general accounting, proficiency in accounting software, and strong attention to detail. This role offers an opportunity to contribute to financial accuracy and compliance.

Qualifications

• 2–5+ years in accounts payable, bookkeeping, or general accounting.
• Proficiency in using accounting software and tools.
• Strong attention to detail and organizational skills.

Responsibilities

• Process invoices and ensure their accuracy.
• Perform 3-way matching with purchase orders and receiving reports.
• Manage payment runs, including checks and wire transfers.
• Maintain accurate vendor master files and resolve discrepancies.
• Ensure compliance with internal and tax regulations.
• Reconcile vendor statements and maintain financial records.

Skills

Attention to detail

Time management

Communication

Organizational skills

Education

High school diploma

Associate's or Bachelor's degree in Accounting/Finance

Tools

MS Excel

ERP/accounting software (e.g., SAP, Oracle, NetSuite)

Job description

Responsibilities

Accounts payable (AP) professionals are responsible for managing a company's outgoing cash flow, ensuring vendor invoices are accurate, approved, and paid on time. Core duties include processing invoices, matching them with purchase orders, reconciling vendor statements, managing employee expense reimbursements, and maintaining accurate financial records.

Job Requirements

Core Functional Requirements

• Invoice Processing:Receiving, coding, verifying, and entering invoices into accounting systems.
• 3-Way Matching:Verifying invoices against purchase orders and receiving reports to ensure accuracy.
• Payment Execution:Managing payment runs, including checks, ACH, and wire transfers, to maximize early payment discounts.
• Vendor Management:Maintaining accurate vendor master files and resolving payment discrepancies.
• Compliance:Adhering to internal controls, tax compliance (e.g., 1099 reporting, VAT, GST), and fraud prevention.
• Reconciliation:Reconciling vendor statements to ensure all liabilities are recorded.

Typical Qualifications & Skills

• Education:High school diploma required; Associate’s or Bachelor’s degree in Accounting/Finance preferred.
• Experience:2–5+ years in AP, bookkeeping, or general accounting.
• Software Skills:Proficiency in MS Excel (pivot tables, vlookups) and ERP/accounting software (e.g., SAP, Oracle, NetSuite).
• Soft Skills:Strong attention to detail, time management, communication, and organizational skills.

Key Performance Indicators (KPIs)

• Invoice Cycle Time:Time taken from receipt to payment approval.
• Cost per Invoice:Total AP department costs divided by volume of invoices.
• Error Rate:Frequency of duplicate payments or incorrect data entry.