Accounts Payable Specialist

Free Your Time Now Inc.; Cebu City; On-site; PHP 600,000 - 800,000; Full time

Benefits offered by this job

Health insurance

On-site parking

Pay raise

Promotion to permanent employee

Job summary

Free Your Time Now Incorporated (FYT) in the Philippines is seeking an experienced Accounts Payable Specialist to manage end-to-end AP and bookkeeping for Australian clients. You will work across multiple client accounts, ensuring accurate records and compliance using Xero and Dext.

Key duties include supplier payments, reconciliations, month-end close support, BAS/IAS/TPAR filings, and collaboration with Client Managers to resolve queries while maintaining high accuracy and efficiency.

Responsibilities

• Manage the full accounts payable cycle across multi-client accounts, including invoice capture, coding, and processing using Dext and Xero
• Prepare and execute supplier batch payments in line with payment schedules
• Reconcile supplier statements and resolve discrepancies promptly
• Perform regular bank, credit card, and monthly balance sheet reconciliations
• Ensure accurate allocation of expenses, revenue, and project tracking
• Maintain accurate general ledger entries and audit-ready client records
• Assist with month-end close and reporting preparation
• Support payroll and superannuation processing, including STP compliance and reconciliations
• Assist in BAS, IAS, and TPAR filings as required
• Work with Client Managers and respond promptly to queries

Job description

About the role

We are looking for an experienced Accounts Payable Specialist to manage end-to-end accounts payable and bookkeeping across multiple client accounts, primarily supporting Australian businesses. This is an excellent opportunity for an organised, detail-oriented finance professional who is confident in Xero and Dext, enjoys juggling multiple clients, and takes pride in keeping financial records accurate, clean, and compliant.

Key responsibilities

• Manage the full accounts payable cycle, including invoice capture, coding, and processing using Dext and Xero

• Prepare and execute supplier batch payments in line with payment schedules

• Reconcile supplier statements and resolve discrepancies promptly

• Perform regular bank, credit card, and monthly balance sheet reconciliations

• Ensure accurate allocation of expenses, revenue, and project tracking

• Maintain accurate general ledger entries and audit-ready records across client accounts

• Assist with month-end close and reporting preparation

• Support payroll and superannuation processing, including Single Touch Payroll (STP) compliance and payroll account reconciliations

• Assist in the preparation of BAS, IAS, and TPAR filings as required

• Work closely with Client Managers and respond promptly to client and team queries

About you

• Minimum 2–3 years of bookkeeping or accounts payable experience, preferably supporting Australian clients

• Proficiency in Xero and Dext (required)

• Strong Microsoft Excel skills (e.g., pivot tables, lookups, formulas)

• High level of accuracy and attention to detail

• Ability to manage multiple clients and deadlines in a fast-paced environment

• Strong problem-solving and reconciliation skills

• Clear and professional communication skills

• Effective and responsible use of AI-powered tools (e.g., ChatGPT, Copilot, Gemini) to improve efficiency while maintaining accuracy and quality

• Strong understanding of GST, BAS, and IAS requirements (preferred)

• Bachelor's degree in Accounting, Finance, or a related field (preferred); CPA (Philippines) or equivalent certification is an advantage

About us

Free Your Time Now Incorporated (FYT) is a Philippine-based support organization registered in Cavite, with a facility in Cebu, and owned by two Australians and one Filipina. In partnership with Increase International, we provide administration, project coordination, compliance, and operational support services, and we maintain ISO-certified standards in quality and information security. Our core business includes virtual assistant and administrative support, using skilled people, effective processes, and technology to help clients operate more efficiently.

Benefits

• Health insurance

• On-site parking

• Pay raise

• Promotion to permanent employee