Accounts Payable & Receivable Officer | Morning Shift | Onsite (BGC, Taguig)

HGS Offshore Staffing Solutions; Taguig; Hybride; PHP 300 000 - 420 000; Plein temps

Résumé du poste

HGS Offshore Staffing Solutions is seeking an organized finance professional to support Accounts Payable, Accounts Receivable, and financial reconciliation in Metro Manila. The role focuses on processing invoices, managing payments, and maintaining accurate records.

You will assist with month-end closing, reporting, and ensuring compliance with company policies and accounting standards, while delivering reliable service to internal teams and suppliers.

Qualifications

• Degree in Accounting, Finance, Business Administration, or a related discipline (preferred).
• At least 2 years of experience in Accounts Payable and Accounts Receivable.
• Experience using accounting software and financial management systems.
• Strong understanding of accounting principles and financial controls.
• Experience in invoice processing, payment management, and account reconciliations.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.

Responsabilités

• Perform daily banking and process incoming payments in accounting systems.
• Reconcile cashbooks and customer accounts.
• Process customer credits and maintain accurate records.
• Generate and distribute debtor statements on a weekly or monthly basis.
• Follow up outstanding payments via phone, email, or other communication channels.
• Set up new customer accounts and assess credit applications.
• Resolve customer queries and billing discrepancies.

Connaissances

2+ years AP/AR

Accounting principles

Invoice processing & reconciliations

MS Office (Excel/Word/Outlook)

Formation

Degree in Accounting/Finance/Business Admin.

Outils

Accounting software

Description du poste

Key Responsibilities

1. Accounts Receivable

• Perform daily banking and process incoming payments in accounting systems.

• Reconcile cashbooks and customer accounts.

• Process customer credits and maintain accurate records.

• Generate and distribute debtor statements on a weekly or monthly basis.

• Follow up outstanding payments via phone, email, or other communication channels.

• Set up new customer accounts and assess credit applications.

• Resolve customer queries and billing discrepancies.

2. Accounts Payable

• Process supplier invoices and credit notes in accordance with established procedures.

• Prepare and batch invoices for payment runs.

• Reconcile supplier statements and outstanding purchase orders.

• Process supplier payments and maintain accurate payment records.

• Respond to supplier and internal queries in a timely manner.

• Ensure appropriate coding, authorisation, and documentation of transactions.

• Manage invoice processing received through multiple channels, including email.

3. Financial Reconciliation & Compliance

• Reconcile general ledger control accounts and investigate discrepancies.

• Ensure the accuracy of financial transactions and supporting documentation.

• Monitor and correct errors relating to processing, coding, and approvals.

• Ensure prepayments and accruals are accurately recorded and reconciled.

• Support month-end and year-end closing activities.

4. Reporting & Documentation

• Prepare financial reports and returns as required.

• Assist with the preparation of annual budgets and statutory financial documentation.

• Maintain accurate financial records and supporting documentation.

• Assist with audit requirements by providing complete and accurate information.

5. Stakeholder Support & Customer Service

• Respond to incoming calls and queries from customers, suppliers, and internal teams.

• Maintain effective working relationships with relevant stakeholders.

• Provide administrative and financial support to the finance and operational teams as required.

6. Compliance & Continuous Improvement

• Ensure compliance with organisational policies, procedures, and applicable accounting standards.

• Support internal and external audit processes.

• Identify opportunities to improve financial processes and systems.

• Maintain and update process documentation within areas of responsibility.

• Handle sensitive and confidential financial and business information with discretion.

• Contribute ideas and feedback to improve Accounts Payable, Accounts Receivable, and overall finance operations.

Minimum Skills & Qualifications

• Degree in Accounting, Finance, Business Administration, or a related discipline (preferred).

• At least 2 years of experience in Accounts Payable and Accounts Receivable.

• Experience using accounting software and financial management systems.

• Strong understanding of accounting principles and financial controls.

• Experience in invoice processing, payment management, and account reconciliations.

• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.