Accounts Payable Coordinator

Our Clients; Mandaluyong; Hybrid; PHP 420,000 - 620,000; Part time

Job summary

Our Clients is seeking an Accounts Payable Coordinator in Mandaluyong for a hybrid schedule (night or early shift). You will handle the full invoice-to-payment cycle, work with vendors and internal teams, and ensure records are clean and reconciled. A minimum of 2 years in AP and strong English communication are required.

The role emphasizes accuracy, timely payments, and adherence to internal controls and tax compliance. Experience with 1099 processing is beneficial.

Qualifications

• Bachelor's degree in Accountancy, Finance, or related field.
• At least 2 years of relevant experience.
• Open to candidates from any industry background.
• Strong attention to detail and accuracy with numbers.
• Comfortable using accounting software and Excel.
• Clear written and spoken English communication.
• Organized and able to meet deadlines on a night or early shift schedule.
• Experience with 1099 processing.
• Accounts Payable skills, especially invoice-to-payment processing.
• Experience with SOA reconciliation.

Responsibilities

• Invoice processing and payments in a timely, accurate manner.
• Match invoices to purchase orders, receipts, and approvals before payment.
• Prepare and coordinate payment runs according to terms.
• Follow up on missing approvals or documents.
• Reconcile vendor statements with company records and resolve discrepancies.
• Maintain organized records of invoices, payments, and supporting documents.
• Assist month-end close by ensuring payables entries are up to date.
• Respond to vendor questions about invoices and payment status.
• Coordinate with internal teams to clarify charges and coding.
• Flag unusual transactions or errors for review.
• Follow company policies, internal controls, and tax/documentation requirements.
• Support vendor tax documentation, including 1099 reporting where applicable.
• Suggest process improvements to speed up payables.

Skills

Accounts Payable

Invoice processing

SOA reconciliation

Vendor management

English communication

Excel

Night/early shift readiness

Attention to detail

Education

Bachelor's degree in Accountancy/Finance

Tools

Accounting software

Excel

Job description

Location: Mandaluyong City

Work Setup: Hybrid | Night Shift 10:00 PM – 7:00 AM or Early Shift 5:00 AM – 2:00 PM

Employment Type: Contractual

Job Summary

Accounts Payable Coordinator will keep the payables process running smoothly, accurately, and on time. You'll handle the full invoice-to-payment cycle, work with vendors and internal teams to resolve questions, and help make sure the company's records are clean and reconciled.

Key Responsibilities

Invoice Processing & Payments

• Receive, review, and process vendor invoices accurately and on time
• Match invoices against purchase orders, receipts, and approvals before payment
• Prepare and coordinate payment runs according to agreed payment terms
• Follow up on missing approvals, documents, or information needed to complete processing

Reconciliation & Records

• Reconcile vendor statements of account (SOA) with the company's records and resolve discrepancies
• Keep accurate, organized records of invoices, payments, and supporting documents
• Help prepare for month-end close by making sure payables entries are complete and up to date

Vendor & Team Coordination

• Respond to vendor questions about invoices, payment status, and account balances
• Coordinate with internal teams to clarify charges, approvals, and coding
• Flag unusual transactions, duplicate invoices, or errors for review

Compliance & Process Support

• Follow company policies, internal controls, and applicable tax and documentation requirements
• Support vendor tax documentation, including 1099 reporting where applicable
• Suggest improvements to make the payables process faster and more accurate

Qualifications

• Bachelor's degree in Accountancy, Finance, or any related field
• At least 2 years of relevant experience
• Open to candidates from any industry background
• Strong attention to detail and accuracy with numbers
• Comfortable using accounting software and Excel
• Clear written and spoken English communication
• Organized and able to meet deadlines on a night or early shift schedule
• Experience with 1099 processing
• Accounts Payable skills, especially invoice-to-payment processing
• Experience with SOA reconciliation