Accounts Payable Officer (Regular Employment)

Satellite Office; Philippines; On-site; PHP 360,000 - 480,000; Full time

Job summary

Satellite Office is looking for an Accounts Payable Officer to manage invoice processing, payments, and PO exceptions with accuracy and timeliness. You will collaborate with vendors and internal teams, maintain GL journals, and ensure policy compliance in a high-volume Procure-to-Pay environment.

Ideal candidates have strong attention to detail, excellent communication, and intermediate Excel skills, with a background in accounting and experience using Netsuite, Approval Plus, and FloQast.

Qualifications

• Experience in accounts payable processes and understanding of finance controls.
• Exposure to Netsuite, Approval Plus and FloQast is advantageous.
• Experience in high-volume environments is preferred.
• Diploma or degree in accounting is required.
• Intermediate Excel skills are expected.

Responsibilities

• Process invoices, payments and handle PO exceptions.
• Provide system support to procurement users when required.
• Build rapport with internal and external stakeholders including vendors.
• Ensure timely vendor payments in line with policies.
• Conduct vendor statement reconciliations.
• Respond to internal and external queries promptly.
• Prepare GL journals and GL reconciliations.
• Maintain accounts payable process documentation.
• Ensure compliance with group procurement policy.

Skills

Finance systems understanding

Teamwork

Multi-tasking

Attention to detail

Excellent communication

Excel skills

Education

Accounting diploma or degree

Tools

Netsuite

Approval Plus

FloQast

Job description

Key Responsibilities:

My role of Accounts Payable Officer is accountable for making payments for goods and services and processing invoices accurately.

I AM RESPONSIBLE FOR:

• Processing of invoices, payments and handling purchase order exceptions
• Providing support to users of the procurement system when required
• Building rapport with internal and external stakeholders including vendors
• Ensuring vendors are paid within established time frames and in accordance with company policies and procedures
• Vendor statement reconciliations
• Responding to all internal and external queries
• Preparation of GL journals and GL account reconciliations
• Ensuring compliance with Smartgroup’s Group Procurement Policy
• Preparing and maintaining accounts payable process documentation

EXPERIENCE

• Understanding of finance systems and processes.
• Proven ability to work in a team environment.
• Proven ability to manage a number of tasks simultaneously.
• High attention to detail.
• Excellent communication skills
• Intermediate level of Excel skills

QUALIFICATIONS

• Experience in a similar role with an in depth understanding of accounts payable processes; and
• Exposure to systems like Netsuite, Approval Plus and FloQast (would be advantageous)
• Exposure to a high-volume environment
• Diploma or degree qualified in accounting.
• Intermediate level of Excel skills

My Successfactors:

• Establishing and maintaining good working relationships outside the finance team to ensure timely payment of suppliers
• Developing and maintaining knowledge of Group processes, systems and controls environment
• Simultaneously managing a variety of different tasks and managing time allocation appropriately to meet deadlines without compromising attention to detail and accuracy
• Working autonomously and understanding when issues should be escalated
• Originating action and implementing solutions to improve existing process
• Working comfortably in managing high volume transactions