Accounts Payable Assistant

Nauts and Vectors Inc.; Pasig; On-site; PHP 300,000 - 420,000; Full time

Job summary

Nauts and Vectors Inc. in Pasig, Philippines seeks an Accounts Payable Assistant to support the accounting team with daily AP activities. You will process invoices, match with POs, prepare payment runs, and maintain vendor records, ensuring accuracy and timeliness.

The role requires a Bachelor's degree in Accounting/Finance and 2+ years in AP. Experience with NetSuite or other ERP systems is a plus, along with strong Excel and communication skills.

Qualifications

• 2+ years experience in accounts payable or similar
• Bachelor's degree in Accounting/Finance or related field
• Experience with NetSuite or other ERP/accounting systems is an advantage
• Familiarity with different payment methods and AP processes
• Strong analytical and problem-solving skills
• High attention to detail and accuracy
• Proficient in Microsoft Excel
• Good written and verbal communication skills
• Able to work independently and collaboratively with a team

Responsibilities

• Process and record vendor invoices in the ERP system
• Match invoices with purchase orders and supporting documents
• Prepare payment registers, obtain approvals, and process payments
• Maintain vendor records with required documentation
• Monitor vendor balances and ensure timely payments
• Communicate with vendors and internal teams to resolve issues
• Process and monitor cash advances reconciliations
• Assist with inventory counts and other accounting tasks as needed

Skills

ERP experience

Accounts payable

Excel proficiency

Communication skills

Attention to detail

Analytical skills

Independent & team player

Payment methods knowledge

Education

Bachelor's degree in Accounting/Finance

Tools

NetSuite

Job description

About the role

We are looking for an Accounts Payable Assistant to support our accounting team with day-to-day accounts payable activities. This role is responsible for processing invoices and payments accurately and on time, maintaining vendor records, and assisting with reconciliations and other accounting tasks.

Key responsibilities

• Process and record vendor invoices in the accounting/ERP system.

• Match invoices with purchase orders and supporting documents.

• Prepare payment registers, obtain necessary approvals, and process payments.

• Set up and maintain vendor records, ensuring all required documentation is complete and up to date.

• Monitor vendor balances and ensure payments are made accurately and on time.

• Communicate with vendors and internal teams to resolve payment or documentation issues.

• Monitor and process corporate credit card reconciliations.

• Process and monitor cash advance liquidations.

• Identify and follow up on outstanding or open payables.

• Assist the Accounts Payable team with monthly and quarterly inventory counts and other accounting activities as needed.

About you

• Bachelor's degree in Accounting, Finance, or a related field.

• At least 2 years of experience in accounts payable or a similar accounting role.

• Experience with NetSuite or other ERP/accounting systems is an advantage.

• Familiarity with different payment methods and accounts payable processes.

• Strong analytical and problem-solving skills.

• High attention to detail and accuracy.

• Proficient in Microsoft Excel.

• Good written and verbal communication skills.

• Able to work independently and collaborate effectively with a team.