Accounts Payable Officer

Stamford Land Corporation Ltd; Santo Niño 1st; On-site; PHP 391,000 - 502,000; Full time

Job summary

Stamford Land Corporation Ltd is seeking an Accounts Payable Officer in the Philippines to support the group finance team with the accurate processing of supplier invoices, payments, and expense claims for the hotel group. Responsibilities include verifying invoices, matching against POs, and ensuring compliance with company policies.

You will liaise with hotel operations and purchasing to resolve discrepancies, prepare payment documents, and assist in month-end closing and reporting.

Qualifications

• Minimum LCCI, Diploma in Accounting, Finance, Business Administration, or related discipline.
• 1–3 years of relevant experience in accounts payable, finance administration, or accounting support.
• Basic understanding of invoice processing, payment procedures, supplier reconciliation, and GST/tax requirements.

Responsibilities

• Receive, verify, and process supplier invoices, credit notes, debit notes, and payment requests for the hotel group.
• Match invoices against purchase orders, delivery orders, goods received notes, contracts, and supporting documents.
• Check invoice details, including supplier information, invoice amount, GST/tax, payment terms, costCentre, department code, and general ledger coding.
• Liaise with hotel operations, purchasing, receiving, and relevant departments to resolve invoice discrepancies, missing documents, or approval delays.
• Prepare payment listings, payment vouchers, and supporting documents for review and approval.
• Assist with scheduled payment runs, including bank transfers, cheques, GIRO, or other approved payment methods.
• Maintain proper records of payment approvals and supporting documents.
• Forecasting payments based on payment cycles and trends.

Skills

Attention to detail

Analytical skills

Interpersonal skills

Communication

Team player

Education

Diploma in Accounting

LCCI

Tools

Sun System

SAP

Job description

Overview

The Accounts Payable Officer is responsible for supporting the group finance team in the accurate and timely processing of supplier invoices, payments, expense claims, and supplier reconciliations across the hotel group. This role ensures that all accounts payable transactions are properly verified, approved, recorded, and filed in accordance with company policies, internal controls, and hotel operating procedures.

Duties and Responsibilities

Invoice Processing & Verification

• Receive, verify, and process supplier invoices, credit notes, debit notes, and payment requests for the hotel group.
• Match invoices against purchase orders, delivery orders, goods received notes, contracts, and supporting documents.
• Check invoice details, including supplier information, invoice amount, GST/tax, payment terms, cost Centre, department code, and general ledger coding.
• Liaise with hotel operations, purchasing, receiving, and relevant departments to resolve invoice discrepancies, missing documents, or approval delays.
• Ensure invoices are processed in accordance with approved authority limits and company policies.

Payment Processing Support

• Prepare payment listings, payment vouchers, and supporting documents for review and approval.
• Assist with scheduled payment runs, including bank transfers, cheques, GIRO, or other approved payment methods.
• Ensure payments are processed accurately and within agreed supplier credit terms.
• Check payment batches to minimize duplicate, incorrect, or unauthorized payments.
• Maintain proper records of payment approvals and supporting documents.
• Forecasting payments based on payment cycles and trends.

Supplier & Statement Reconciliation

• Maintain accurate supplier records, including payment terms, bank details, contact information, and tax registration details.
• Reconcile supplier statements and follow up on outstanding invoices, credit notes, debit notes, or discrepancies.
• Respond to supplier queries professionally and elevate unresolved matters where necessary.
• Support good working relationships with hotel suppliers, service providers, and internal stakeholders.

Expense Claims & Reimbursements

• Review and process staff expense claims and reimbursements in accordance with company policy.
• Ensure all claims are supported by proper receipts, approvals, for business purpose, and correct coding.
• Follow up with employees or departments on incomplete, inaccurate, or non-compliant claims.

Month-End Closing & Reporting Support

• Assist with month-end closing activities, including AP accruals, payment schedules, and supplier ageing reports.
• Support inter-company transactions and allocation of shared expenses across hotel entities where applicable.
• Prepare accounts payable schedules and supporting documents for finance review.
• Provide documents and schedules for audit, tax, and internal control review purposes.

Filing, Compliance & Administration

• Maintain audit-ready filing of invoices, payment vouchers, supplier statements, and approval documents.
• Ensure compliance with company finance policies, hotel group procedures, and relevant GST/tax requirements.
• Assist in improving accounts payable workflow, documentation, and follow-up processes.
• Perform general finance administrative duties and other ad hoc tasks as assigned.

Required Skills and Competencies

• Proficient in accounting systems (e.g., Sun System, SAP, or equivalent).
• High attention to detail, good analytical skills, and ability to maintain confidentiality.
• Strong interpersonal and communication skills.
• Meticulous, detail-oriented, and able to meet tight deadlines in a dynamic environment.
• Resourceful and able to adapt in fast paced environment.
• Able to work independently as well as collaboratively in a team environment.
• Self-motivated, adaptable, and a strong team player with a positive “can-do” attitude.

Requirement

• Minimum LCCI, Diploma in Accounting, Finance, Business Administration, or related discipline.
• 1–3 years of relevant experience in accounts payable, finance administration, or accounting support.
• Basic understanding of invoice processing, payment procedures, supplier reconciliation, and GST/tax requirements.
• Experience in hotel, hospitality, property, or multi-entity environment will be an advantage.