Sr. Accounts Payable Officer | Morning Shift | Hybrid - BGC

HGS Offshore Staffing Solutions; Taguig; Hybrid; PHP 600,000 - 900,000; Full time

Job summary

HGS Offshore Staffing Solutions is seeking an experienced Accounts Payable Manager to lead end-to-end AP processes, ensuring invoices are captured, coded, and routed for timely approval. The role includes managing AP automation, weekly payment runs, and aging reconciliations to maintain an accurate ledger.

The ideal candidate has 5+ years in AP, strong Netsuite and automation experience, and excellent English communication.

Qualifications

• 5+ years of experience in Accounts Payable.
• Proficient in Netsuite ERP.
• Experience with AP automation platforms.
• Strong attention to detail and accuracy in financial data entry and reconciliation.
• Excellent English written and verbal communication.
• Ability to manage priorities and deadlines in a fast-paced environment.
• Experience mentoring junior team members.

Responsibilities

• Manage end-to-end accounts payable process and timely invoice approvals.
• Administer AP automation platform, resolve workflow exceptions.
• Prepare weekly payment run and ensure timely settlements.
• Reconcile AP Aging and keep ledger current.
• Coordinate with stakeholders to schedule payments.
• Monitor release of purchase orders aligned with procurement schedules.
• Identify process improvements to enhance reporting and cash flow.
• Allocate AP payments in ERP and manage credit card approvals.
• Maintain vendor automation rules and ensure accurate expense data.
• Communicate with credit card holders to collect information.
• Review statements and escalate unresolved items.

Skills

Accounts Payable

Netsuite

AP automation

Detail-oriented

English proficiency

Multitasking

Mentoring

Job description

Accounts Payable Management

• Manage the end-to-end accounts payable process, ensuring all supplier invoices are accurately captured, coded, and routed to the correct approver on a timely basis.

• Administer the AP automation platform, maintaining system integrity and promptly resolving any workflow exceptions or matching discrepancies.

• Prepare and raise the weekly payment run to ensure all approved invoices are settled within agreed payment terms.

• Reconcile the AP Aging report on a regular basis, identifying and resolving aged items and ensuring the ledger remains current and accurate.

• Liaise with internal stakeholders to ensure payments are scheduled and processed on time.

• Monitor and manage the release of purchase orders in line with operational and procurement schedules.

• Continuously identify and implement process improvements across the accounts payable function, including enhancing reporting, improving cash flow visibility, and leveraging automation to streamline workflows and reduce manual effort for the team.

Payment Allocation & Credit Card Management

• Allocate all accounts payable payments accurately in the ERP system, including remittances received through various payment channels.

• Build and maintain reporting that provides a single-page overview of invoices due to support cash flow visibility for the finance team.

• Manage the corporate credit card approval process, ensuring all expenditure is authorised in accordance with company policy.

• Configure and maintain vendor and transaction automation rules to improve efficiency and reduce manual effort.

• Proactively contact credit card holders via email and follow up as required to ensure complete and accurate expense information is submitted within agreed deadlines.

• Review and action credit card statements and supporting documentation, escalating any unresolved items as necessary.

SKILLS & EXPERIENCE

Required

• Demonstrated experience in Accounts Payable (5+ years).

• Proficiency in Netsuite.

• Experience using AP automation platforms or equivalent solutions.

• Strong attention to detail and a high degree of accuracy in financial data entry and reconciliation.

• Excellent written and verbal communication skills in English.

• Proven ability to manage competing priorities and meet deadlines in a fast-paced environment.

• Experience supervising or mentoring junior team members.