Accounts Payable & Receivables Specialist

Offsure Global Outsourcing INC.; Masamat; On-site; PHP 420,000 - 540,000; Full time

Job summary

Offsure Global Outsourcing INC. is seeking an Accounts Payable/Receivable Specialist to support the finance team with day-to-day accounting and administrative activities.

The role focuses on invoice processing, payment reconciliation, supplier statement reconciliation, and responding to supplier and internal queries, with solid experience using Xero and Microsoft Excel. The successful candidate will accurately enter invoices, match to purchase orders, verify GST treatment, and finalise invoices

Qualifications

• At least 2 years of experience in accounts payable, accounts receivable, or finance admin.
• Proficiency in Xero accounting software.
• Strong Excel and Outlook skills.
• Knowledge of accounts payable and accounts receivable processes.

Responsibilities

• Enter and process supplier invoices accurately in Xero.
• Match invoices to purchase orders and supporting documentation.
• Reconcile supplier statements and outstanding items.
• Reconcile customer payments to invoices.
• Assist with payment preparation and reconciliation.
• Maintain accurate AP/AR records and provide admin support.

Skills

Attention to detail

Communication skills

Time management

Independent worker

Tools

Xero

Microsoft Excel

Microsoft Outlook

Job description

About the Role

We are seeking a detail-oriented and organised Accounts Payable / Receivable Specialist to support the finance team with day-to-day accounting and administrative activities.

The role will focus on invoice processing, payment reconciliation, supplier statement reconciliation, accounts administration, and responding to supplier and internal queries. The ideal candidate is highly accurate, comfortable handling high-volume transactions, and has solid experience using Xero and Microsoft Excel.

Key Responsibilities

Accounts Payable & Receivable

• Accurately enter and process supplier invoices in Xero.

• Match invoices against authorised purchase orders and supporting documentation.

• Verify invoice coding and GST treatment.

• Finalise invoices once goods or services have been received.

• Ensure invoices are processed and recorded before month-end.

• Reconcile supplier statements and investigate outstanding items.

• Reconcile customer payments against the correct invoices.

• Maintain accurate Accounts Payable and Accounts Receivable records.

• Assist with payment preparation and payment reconciliation.

• Follow up on outstanding invoices and discrepancies when required.

Finance Administration

• Liaise with suppliers and internal stakeholders regarding invoices, payments, purchase orders, and account queries.

• Respond to finance-related enquiries professionally and promptly.

• Investigate and resolve discrepancies in invoices, payments, and supplier statements.

• Maintain organised and accurate financial documentation.

• Provide general administrative support to the finance team as required.

• Assist with other finance-related tasks and projects as assigned.

Requirements

Must-Have

• At least 2 years of experience in Accounts Payable, Accounts Receivable, or a similar finance administration role.

• Proficiency in Xero accounting software.

• Strong knowledge of Microsoft Excel and Microsoft Outlook.

• Good understanding of:

• Accounts Payable and Accounts Receivable

• Invoice processing

• Purchase orders

• Payment reconciliation

• Supplier statement reconciliation

• Strong attention to detail and high level of accuracy.

• Ability to manage high-volume transactions and prioritise tasks effectively.

• Strong written and verbal communication skills.

• Good organisational and time-management skills.

• Ability to work independently and collaboratively within a finance team.

Nice to Have

• Experience working with Australian clients or businesses.

• Experience dealing directly with suppliers and internal stakeholders.

• Understanding of GST treatment.

• Basic knowledge of accounting principles.

• Experience working in a fast-paced finance or administration environment.

What We're Looking For

The successful candidate will be:

• Detail-oriented and highly accurate

• Organised and reliable

• Comfortable handling repetitive, high-volume transactions

• Proactive in identifying and resolving discrepancies

• Confident communicating with suppliers and internal stakeholders

• Able to meet deadlines, particularly during month-end

• A strong team player with a positive, can-do attitude