Accounts Payable Coordinator (Clark, Day Shift)

Shore 360; Philippines; On-site; PHP 420,000 - 660,000; Full time

Benefits offered by this job

Attendance bonus

Fixed weekends off

Social clubs

Photography club

Dance club

Fitness club

Book club

Music club

Monthly events

Referral incentives

Statutory benefits

Job summary

Shore360, based in the Philippines, is hiring an Accounts Payable Officer to ensure timely and accurate processing of supplier invoices, payments, and credit card reconciliations.

You will handle PO matching, GL coding, and monthly close support, with Oracle and Excel proficiency; familiarity with Australian GST is a plus. Onsite role, Monday–Friday, 6:00 AM–3:00 PM.

Qualifications

• Formal qualification in Accounting, Finance, Business Administration, or a related field.
• Minimum 2 years in a similar Accounts Payable role.
• Experience managing end-to-end AP processes.
• Oracle experience is preferred.

Responsibilities

• Review supplier invoices against purchase orders and delivery dockets, verifying quantities, pricing, terms, and supporting documentation.
• Apply appropriate general ledger codes, cost centres, tax codes, and GST treatment.
• Enter invoices into the finance system, preferably Oracle.
• Prepare weekly payment runs and validate payment details.
• Manage corporate credit card transactions and reconcile monthly statements.

Skills

Attention to detail

Time management

Communication skills

Independent worker

Confidentiality

Education

Accounting/Finance degree

Tools

Oracle

Excel

Job description

About Shore360:

Shore360 is a 100% Australian-owned BP firm based in the Philippines, providing customized staffing and administrative support for international companies, handling recruitment, HR, IT, and office facilities so clients can focus on core business, offering transparent pricing, dedicated teams, and flexible setups.

Position Purpose

The Accounts Payable Officer is responsible for the timely and accurate processing of supplier invoices, payments, and company credit card reconciliations. The role ensures financial data integrity, maintains strong supplier relationships, and supports the Finance team with reporting, month-end close, and compliance requirements.

Key Responsibilities

Accounts Payable & Invoice Processing

• Review supplier invoices against purchase orders and delivery dockets, verifying quantities, pricing, terms, and supporting documentation.
• Apply appropriate general ledger codes, cost centres, tax codes, and GST treatment.
• Enter invoices accurately into the finance system, preferably Oracle.
• Ensure invoices are appropriately approved and processed before payment due dates.
• Review supplier statements, identify outstanding or duplicate invoices, and resolve discrepancies with suppliers and internal stakeholders.
• Maintain accurate and up-to-date supplier and vendor records.
• Prepare weekly payment runs and validate payment details, including bank information and remittance advice.
• Process EFT payments in accordance with company cash flow schedules and approval requirements.
• Manage urgent and non-standard payment requests, ensuring appropriate approvals and documentation.
• Manage corporate credit card transactions and reconcile monthly statements with cardholders.

Reporting & Month-End Support

• Prepare and maintain aged creditor reports and follow up on outstanding balances.
• Reconcile the accounts payable sub-ledger to the general ledger and investigate variances.
• Ensure invoices are processed and posted in the correct accounting period.
• Support month-end and year-end close activities, including supplier reconciliations, accrual listings, and AP completeness checks.
• Provide input into cash flow forecasting and support the Finance Controller with reporting requirements.
• Provide documentation and records for internal and external audits.

Compliance & Controls

• Follow internal financial controls, company policies, and SOX compliance requirements.
• Ensure compliance with relevant ATO and GST requirements relating to accounts payable.
• Maintain accurate and secure records of financial and supplier information.
• Ensure all AP transactions are properly documented and retained for audit purposes.

Safety & Workplace Responsibilities

• Follow all company policies, procedures, and workplace health and safety requirements.
• Identify and report potential hazards, incidents, and unsafe conditions.
• Participate in required safety training and comply with applicable safety procedures.
• Use and maintain PPE where required.

Qualifications & Experience

• Formal qualification in Accounting, Finance, Business Administration, or a related field.
• Minimum 2 years' experience in a similar Accounts Payable role.
• Experience managing end-to-end accounts payable processes.
• Oracle experience is preferred.
• Proficiency in Microsoft Office, particularly Excel.
• Understanding of Australian GST, tax codes, and accounting requirements.
• Experience working with Australian businesses is highly desirable.

Skills & Attributes

• High attention to detail and accuracy.
• Strong organisational and time management skills.
• Ability to prioritise workloads and meet deadlines.
• Strong written and verbal communication skills.
• Reliable, responsive, and self-motivated.
• Ability to work independently while collaborating effectively with the Finance team.
• Proactive approach to resolving discrepancies and managing outstanding items.
• Comfortable working across different time zones.
• Strong commitment to confidentiality and financial data integrity.

ShoreXtra Perks

• Attendance Bonus -Get a chance to win ₱5,000 every pay run through a perfect attendance incentive draw.
• Fixed Weekends Off - Enjoy a guaranteed work-life balance with Saturdays and Sundays off
• Join our Social Passion Clubs to connect with like-minded peers and bring your whole self to work every day
• Photography Club, Dance Club, Fitness Club, Book Club, Music Club
• Engaging Monthly Events - Experience a vibrant culture with regular team activities and celebrations with amazing prizes and rewards
• Bronze Referral Incentives - Get rewarded for bringing top talent to the team via our referral program.
• Statutory Benefits: Maternity, Paternity, and Solo Parent Leaves, Magna Carta for Women, OT, and Premium Pays

Work Arrangement

Work Setup: Onsite | Monday - Friday, 6:00AM - 3:00PM