Accounts Payable Associate - Pasay

Asticom Technology Inc; Pasay; On-site; PHP 335,000 - 469,000; Full time

Job summary

Asticom Technology Inc seeks an Accounts Payable Associate to oversee end-to-end invoice processing, vendor account management, and disbursement workflows for the arcade. This role ensures timely payment processing for prize suppliers, arcade parts distributors, mall utility bills, and commercial vendors while maintaining strict documentation standards.

Responsibilities include 3‑way matching, vendor reconciliation, weekly payment runs, petty cash auditing, and meticulous audit file maintenance

Qualifications

• Bachelor’s or Associate degree in Accounting, Finance, or Business Administration.
• 2–4 years of accounts payable experience in high-volume environments.
• Proficiency in SAP, QuickBooks, or Xero; strong Excel skills (VLOOKUP).
• Accurate, detail-oriented with strong vendor communication and time management.

Responsibilities

• Invoice Matching & Data Entry: process, match 3‑way invoices, PO and receipts for game hardware and store supplies.
• Vendor Ledger Reconciliation: review statements, resolve billing issues and disputes.
• Payment Run Execution: prepare weekly/bi‑weekly payments via checks, EFT/ACH, and wire transfers.
• Petty Cash & Expense Reports: audit employee expenses, manage petty cash and code GL accounts.
• Audit File Maintenance: organize digital and paper archives for audits and tax inspections.

Skills

High numerical accuracy

Attention to detail

Strong communication skills

Disciplined time management

Education

Bachelor’s or Associate degree in Accounting, Finance, or Business Administration

Tools

SAP

QuickBooks

Xero

Excel (VLOOKUP)

10-key typing

Job description

About the Role

The Accounts Payable Associate oversees end-to-end invoice processing, vendor account management, and disbursement workflows for the arcade. This role ensures timely payment processing for prize suppliers, arcade parts distributors, mall utility bills, and commercial vendors while maintaining strict documentation standards.

Key Responsibilities

• Invoice Matching & Data Entry: Process, match (3‑way matching), and input vendor invoices, purchase orders, and receiving slips for game hardware, plush redemption goods, and store operating supplies.

• Vendor Ledger Reconciliation: Review vendor statements, investigate billing discrepancies or short shipments with prize inventory managers, and resolve account disputes promptly.

• Payment Run Execution: Prepare weekly or bi‑weekly check runs, electronic funds transfers (EFT/ACH), and wire payments for approval by the Finance Manager.

• Petty Cash & Expense Reports: Audit employee expense reports, manage site petty cash logs, and code financial transactions accurately to correct general ledger accounts.

• Audit File Maintenance: Organize and preserve complete digital and paper accounting archives for annual tax inspections and corporate audits.

Qualifications & Requirements

• Education: Bachelor’s or Associate degree in Accounting, Finance, or Business Administration.

• Experience: 2–4 years of dedicated accounts payable experience within a retail, hospitality, or high‑volume commercial business setting.

• Technical Skills: Proficiency in automated accounting systems (e.g., SAP, QuickBooks, Xero), 10-key typing precision, and intermediate MS Excel skills (VLOOKUPs, Data Filtering).

• Competencies: High numerical accuracy, sharp attention to detail, strong communication skills for vendor relations, and disciplined time management.