Accounts Payable Associate Ii

Advanced Energy; Philippines; On-site; PHP 391,000 - 614,000; Full time

Job summary

Advanced Energy in the Philippines seeks an Accounts Payable Associate II to support shared services by processing employee reimbursements and AP transactions. You will review claims, ensure policy compliance, and maintain accurate records while supporting month-end closing and audits.

The role requires attention to detail, collaboration with internal departments, and adherence to safety and quality standards in a dynamic, global company setting.

Qualifications

• Experience in employee expense reimbursements and accounts payable processes.
• Familiarity with financial controls and policy compliance.
• Attention to detail and accuracy in data entry and record-keeping.
• Ability to support month-end closing and audits.

Responsibilities

• Process employee expense reimbursement claims accurately, ensuring proper documentation.
• Review expense reports, invoices, and receipts for authenticity and policy compliance.
• Adhere to company travel, card, reimbursement and financial policies to prevent non-compliant claims.
• Record expense reimbursements in the financial system and ensure timely posting.
• Communicate with employees and stakeholders on reimbursement inquiries and policies.
• Coordinate with internal departments to resolve issues with expense submissions and payments.
• Reconcile assigned general ledger accounts and investigate discrepancies.
• Support monthly, quarterly, and annual financial closing activities related to expenses and AP.
• Prepare reports and documents for internal and external audits.
• Participate in process improvements to enhance AP efficiency and accuracy.
• Maintain confidentiality and integrity of financial data.

Job description

Accounts Payable Associate II

Company : Advanced Energy
Job Type : Full Time
Location : Philippines

Job Description - Accounts Payable Associate II

ABOUT ADVANCED ENERGY

Advanced Energy (Nasdaq: AEIS) is a global leader in the design and manufacturing of highly engineered, precision power conversion, measurement and control solutions for mission-critical applications and processes. AE's power solutions enable customer innovation in complex applications for a wide range of industries including semiconductor equipment, industrial, manufacturing, telecommunications, data center computing and healthcare. Advanced Energy has devoted four decades to perfecting power for its global customers and is headquartered in Denver, Colorado.

WHY BE A PART OF ADVANCED ENERGY?

Some people say it's like working in the best of two worlds. We operate like an agile, growing, small company - you can see your work make a difference to the company every day. Things move quickly and you can see and feel it. At the same time, we're a global company founded in 1981 and have been publicly traded for more than 28 years. We have a strong cash position, deep trust and partnership with leading customers, a global best-in-class operations capability, and a proven leadership team. We have a track record and resources to make things happen both organically and inorganically. Being part of a nimble company with a solid foundation attracts team members that are capable, driven and like a challenge. Our employees collaborate and know how to have fun inventing, working, building and winning together. At our core, we are Advanced Energy - powering the future, together.

POSITION SUMMARY

The Accounts Payable Associate is responsible for supporting One Financial Shared Services for Artesyn Embedded Technologies Inc. and its subsidiaries by ensuring accurate, timely, and compliant processing of employee expense reimbursements and accounts payable transactions. The role involves reviewing and validating expense claims, maintaining accurate financial records, reconciling related accounts, and supporting month-end closing and audit activities. The position also contributes to process improvement initiatives that enhance efficiency, compliance, and operational excellence across the organization.

RESPONSIBILITIES

• Process employee expense reimbursement claims accurately and efficiently, ensuring completeness and proper supporting documentation.


• Review and validate expense reports, invoices, and receipts for authenticity, policy compliance, and accuracy.


• Ensure adherence to company travel, corporate credit card, reimbursement, and financial policies to prevent non-compliant or irregular claims.


• Record expense reimbursement transactions accurately in the financial system and ensure timely account posting.


• Communicate with employees and stakeholders to address reimbursement-related inquiries and provide guidance on company policies and procedures.


• Coordinate with internal departments to resolve issues related to expense submissions, approvals, and payment processing.


• Reconcile assigned general ledger accounts and investigate discrepancies in a timely manner.


• Support monthly, quarterly, and annual financial closing activities related to expenses and accounts payable.


• Prepare and provide reports and supporting documents required for internal and external audits.


• Participate in process improvement initiatives to enhance efficiency, standardization, and accuracy within the Accounts Payable function.


• Maintain confidentiality and integrity of financial data and records at all times.


• Complies at all times with Safety and Quality standards.