Accounts Payable Associate

Advanced Energy; Cavite City; On-site; PHP 391,000 - 614,000; Full time

Job summary

Advanced Energy is seeking an Accounts Payable Associate to support One Financial Shared Services for Artesyn Embedded Technologies Inc. and subsidiaries, ensuring accurate processing of employee expense reimbursements and accounts payable transactions.

The role involves reviewing expenses, maintaining records, reconciling accounts, and aiding month-end close. Based in Rosario, Cavite, the position requires a Bachelor’s degree and ERP familiarity.

Qualifications

• Bachelor’s degree in accounting, finance, business administration, or related field.
• Experience in accounts payable, expense reimbursement, or shared services is an advantage.
• Knowledge of basic accounting principles and ERP/financial systems.
• Proficiency in Microsoft Excel and MS Office applications.

Responsibilities

• Process employee expense reimbursement claims accurately and efficiently with proper documentation.
• Review and validate expense reports, invoices, and receipts for policy compliance and accuracy.
• Ensure adherence to travel, card, and reimbursement policies to prevent non-compliant claims.
• Record transactions in the financial system and post to ledgers timely.
• Communicate with employees and stakeholders on reimbursement inquiries and policies.
• Coordinate with internal departments to resolve expense submission issues.
• Reconcile general ledger accounts and investigate discrepancies.
• Support month-end, quarterly, and annual closing related to expenses and payables.
• Prepare reports and documents for internal and external audits.
• Participate in process improvement to enhance efficiency and accuracy.
• Maintain confidentiality and integrity of financial data.
• On-site work requirement in Rosario, Cavite.

Skills

Analytical thinking

Communication

Excel

Multitasking

Education

Bachelor's degree in Accounting/Finance/Business Administration

Tools

Oracle

SAP

Job description

Advanced Energy (Nasdaq: AEIS) is a global leader in the design and manufacturing of highly engineered, precision power conversion, measurement and control solutions for mission-critical applications and processes. AE’s power solutions enable customer innovation in complex applications for a wide range of industries including semiconductor equipment, industrial, manufacturing, telecommunications, data center computing and healthcare. Advanced Energy has devoted four decades to perfecting power for its global customers and is headquartered in Denver, Colorado.

WHY BE A PART OF ADVANCED ENERGY?

Some people say it’s like working in the best of two worlds. We operate like an agile, growing, small company – you can see your work make a difference to the company every day. Things move quickly and you can see and feel it. At the same time, we’re a global company founded in 1981 and have been publicly traded for more than 28 years. We have a strong cash position, deep trust and partnership with leading customers, a global best-in-class operations capability, and a proven leadership team. We have a track record and resources to make things happen both organically and inorganically. Being part of a nimble company with a solid foundation attracts team members that are capable, driven and like a challenge. Our employees collaborate and know how to have fun inventing, working, building and winning together. At our core, we are Advanced Energy – powering the future, together.

POSITION SUMMARY

The Accounts Payable Associate is responsible for supporting One Financial Shared Services for Artesyn Embedded Technologies Inc. and its subsidiaries by ensuring accurate, timely, and compliant processing of employee expense reimbursements and accounts payable transactions. The role involves reviewing and validating expense claims, maintaining accurate financial records, reconciling related accounts, and supporting month-end closing and audit activities. The position also contributes to process improvement initiatives that enhance efficiency, compliance, and operational excellence across the organization.

RESPONSIBILITIES

• Process employee expense reimbursement claims accurately and efficiently, ensuring completeness and proper supporting documentation.
• Review and validate expense reports, invoices, and receipts for authenticity, policy compliance, and accuracy.
• Ensure adherence to company travel, corporate credit card, reimbursement, and financial policies to prevent non-compliant or irregular claims.
• Record expense reimbursement transactions accurately in the financial system and ensure timely account posting.
• Communicate with employees and stakeholders to address reimbursement-related inquiries and provide guidance on company policies and procedures.
• Coordinate with internal departments to resolve issues related to expense submissions, approvals, and payment processing.
• Reconcile assigned general ledger accounts and investigate discrepancies in a timely manner.
• Support monthly, quarterly, and annual financial closing activities related to expenses and accounts payable.
• Prepare and provide reports and supporting documents required for internal and external audits.
• Participate in process improvement initiatives to enhance efficiency, standardization, and accuracy within the Accounts Payable function.
• Maintain confidentiality and integrity of financial data and records at all times.
• Willing to work onsite in Rosario, Cavite.

QUALIFICATIONS

• Bachelor’s degree in Accountancy, Finance, Business Administration, or related field.
• Experience in Accounts Payable, expense reimbursement, or shared services operations is an advantage.
• Knowledge of basic accounting principles, financial processes, and expense management.
• Familiarity with ERP or financial systems such as Oracle, SAP, or similar platforms.
• Proficiency in Microsoft Excel and other MS Office applications.
• Strong analytical, problem-solving, and organizational skills with high attention to detail and accuracy
• Good communication and interpersonal skills with the ability to multitask and meet deadlines in a fast-paced environment