Accounts Payable Associate

Crown Regency Hotels & Resorts; Cebu City; Vor Ort; PHP 300.000 - 420.000; Vollzeit

Zusammenfassung

Crown Regency Hotels & Resorts is seeking an Accounts Payable Associate to manage supplier invoices, verify and record payables, and support timely settlements. The role requires accuracy, confidentiality, and collaboration with the Finance team in a hospitality setting.

The ideal candidate will have a related degree, basic accounting knowledge, strong Excel skills, and the ability to work independently while meeting deadlines.

Qualifikationen

• Bachelor's degree in Accountancy or related field.
• Experience in accounts payable or general accounting is preferred; fresh graduates are welcome.
• Knowledge of basic accounting principles and accounts payable procedures.

Aufgaben

• Receive, review, and verify supplier invoices and payment requests.
• Confirm invoices are supported by POs, delivery receipts, approvals, and other documents.
• Record and maintain accounts payable transactions in the accounting system.

Kenntnisse

Accounts payable

Microsoft Excel

Analytical skills

Attention to detail

Communication skills

Ausbildung

Bachelor's degree in Accountancy

Tools

ERP systems

Jobbeschreibung

About the role

The Accounts Payable Associate manages the organisation's payables process, ensuring supplier invoices, billing statements, and other financial obligations are accurately recorded, verified, processed, and settled on time. The role supports accurate financial reporting, maintains positive supplier relationships, protects confidential financial information, and ensures compliance with company policies, accounting procedures, and applicable BIR requirements.

Key responsibilities

• Receive, review, and verify supplier invoices, billing statements, and payment requests.

• Confirm that invoices are supported by purchase orders, delivery receipts, receiving reports, approvals, and other required documents.

• Check invoice amounts, quantities, prices, payment terms, and other details for accuracy.

• Record and maintain accurate accounts payable transactions in the accounting system.

• Monitor outstanding payables, due dates, and supplier account balances to support timely settlement.

• Prepare payment vouchers, payment requests, checks, bank transfers, and supporting documentation.

• Coordinate with the Finance Department regarding payment schedules and fund availability.

• Reconcile supplier statements against company records and investigate and resolve discrepancies.

• Organise and maintain complete, accurate, and up-to-date files for invoices, payment vouchers, official receipts, and other accounting documents.

• Assist with internal and external audit requirements and month-end closing activities.

• Assist in preparing withholding tax computations, VAT documentation, BIR-related documents, and applicable withholding tax certificates such as BIR Form 2307.

• Prepare and submit accounts payable reports as required by the Accounting Supervisor.

• Coordinate with suppliers and internal teams, including Purchasing and Receiving, regarding billing concerns, payment status, and transaction documentation.

• Maintain confidentiality of financial information and company records.

• Perform other accounting-related duties assigned by the immediate superior.

What we're looking for

• Bachelor's degree in Accountancy, Accounting Technology, Financial Management, or a related course.

• Experience in accounts payable or general accounting is preferred, while fresh graduates are welcome to apply.

• Knowledge of basic accounting principles and accounts payable procedures.

• Familiarity with BIR regulations, VAT, and withholding tax is an advantage.

• Proficiency in Microsoft Office applications, particularly Microsoft Excel.

• Familiarity with accounting software or ERP systems is an advantage.

• Strong numerical, analytical, organisational, and document management skills.

• High attention to detail and accuracy.

• Good communication, interpersonal, and problem-solving skills.

• Integrity, accountability, and the ability to handle confidential financial information.

• Ability to work independently, coordinate effectively with internal and external stakeholders, and meet deadlines.