Accounts Payable and Receivable Assistant

Australian Outsource Desk Inc.; Philippines; On-site; PHP 300,000 - 450,000; Full time

Benefits offered by this job

Office-based role

Health coverage

Annual salary review

Job summary

Australian Outsource Desk Inc. seeks a detail-oriented AR & AP Assistant to join our on-site team in the Philippines.

You will handle end-to-end receivables and payables, ensuring accurate and up-to-date financial records, with hands-on experience in Xero and excellent English communication to coordinate with clients, vendors, and internal teams. Key responsibilities include invoicing, aging monitoring, collections, processing invoices in Xero, payment runs, reconciliations, and stakeholder

Qualifications

• Hands-on proficiency with Xero.
• Experience managing AR and AP operations.
• Excellent written and verbal English communication.
• High accuracy and strong organizational skills.
• Willing to report daily to the office.

Responsibilities

• Accounts Receivable: prepare and send invoices, monitor aging, follow-up collections, resolve billing discrepancies.
• Accounts Payable: verify, process, enter vendor invoices, prepare payments, reconcile supplier statements.
• Reconciliation: perform regular bank and credit card reconciliations in Xero.
• Stakeholder Communication: daily communications with vendors and clients regarding payments and queries.
• Reporting: assist management with weekly and monthly AR/AP status reports.

Skills

Attention to detail

English communication

Organizational skills

Tools

Xero

Job description

We are seeking a detail-oriented and proactive AR & AP Assistant to join our on‑site team. You will handle end-to-end receivables and payables management, ensuring financial records remain accurate and up to date. Hands‑on experience with Xero and excellent English communication skills are required to effectively coordinate with clients, vendors, and internal teams.

Key Responsibilities

Accounts Receivable: Prepare and send client invoices, monitor aging accounts, execute collection follow‑ups, and resolve billing discrepancies.

Accounts Payable: Verify, process, and enter vendor invoices into Xero, prepare payment runs, and reconcile supplier statements.

Reconciliation: Perform regular bank and credit card reconciliations in Xero.

Stakeholder Communication: Manage clear daily communications with vendors and external clients regarding payments and account queries.

Reporting: Assist management with weekly and monthly AR/AP status reports.

Qualifications & Requirements

Software Experience: Proven hands‑on proficiency using Xero (Required).

Domain Knowledge: Demonstrated experience managing both AR and AP operations.

Communication Skills: Excellent written and verbal English communication abilities.

Key Traits: High level of accuracy, strong organizational skills, and strict attention to detail.

Availability: Willing and able to report daily to our office location.

What We Offer

Competitive salary package (Negotiable based on experience and skills)

Complete office equipment and dedicated workstation (Office‑based)

Standard statutory benefits and health coverage

Supportive in‑person team environment and career advancement opportunities

Annual Performance Salary Review