Accounts Payable Admin Support | Makati City

Private Advertiser; Makati; On-site; PHP 279,000 - 391,000; Full time

Job summary

Private Advertiser is seeking an Accounts Payable Clerk in the Philippines to manage vendor invoices, ensure accurate matching of POs and receipts, and prepare payments for vendors. The role requires careful data entry, strong English communication, and digital filing accuracy.

You will maintain vendor records, assist with month-end close, and support senior staff with administrative tasks. Proficiency in Excel and accounting software is essential for success.

Qualifications

• High school diploma or equivalent; accounting education is desirable.
• Experience in accounts payable or a similar accounting administrative role.
• Proficiency in Excel and accounting software.
• Strong numerical and data entry skills with a commitment to accuracy.
• Ability to manage multiple invoices and deadlines simultaneously.
• Good written and verbal communication skills in English.
• Familiarity with invoice processing workflows and accounts payable best practices.
• Attention to detail and ability to identify errors in financial documents.

Responsibilities

• Processing and recording vendor invoices into the accounting system with accuracy and attention to detail
• Matching purchase orders, delivery receipts, and invoices to ensure all supporting documentation is complete and correct
• Preparing cheques and electronic payment instructions for vendor payments
• Maintaining and updating vendor master files and payment records
• Reconciling accounts payable ledgers and investigating discrepancies or payment issues
• Communicating with vendors regarding payment queries, invoice disputes, and account inquiries
• Assisting with month-end closing procedures and preparing accounts payable reports
• Filing and organising invoices and supporting documentation in both physical and digital formats
• Supporting senior accounts payable staff with general administrative tasks and data entry

Skills

Numerical accuracy

Data entry

Attention to detail

Organisational skills

Time management

English communication

Vendor inquiries handling

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Excel

Accounting software

ERP / invoicing systems

Job description

Key responsibilities

• Processing and recording vendor invoices into the accounting system with accuracy and attention to detail

• Matching purchase orders, delivery receipts, and invoices to ensure all supporting documentation is complete and correct

• Preparing cheques and electronic payment instructions for vendor payments

• Maintaining and updating vendor master files and payment records

• Reconciling accounts payable ledgers and investigating discrepancies or payment issues

• Communicating with vendors regarding payment queries, invoice disputes, and account inquiries

• Assisting with month-end closing procedures and preparing accounts payable reports

• Filing and organising invoices and supporting documentation in both physical and digital formats

• Supporting senior accounts payable staff with general administrative tasks and data entry

What we're looking for

• A high school diploma or equivalent qualification; accounting or business education is desirable

• Proven experience in an accounts payable or similar accounting administrative role

• Proficiency in accounting software and Microsoft Office applications, particularly Excel

• Strong numerical and data entry skills with a demonstrated commitment to accuracy

• Excellent organisational skills with the ability to manage multiple invoices and deadlines simultaneously

• Good written and verbal communication skills in English

• Familiarity with invoice processing workflows and accounts payable best practices

• Attention to detail and ability to identify errors or inconsistencies in financial documents

• A reliable and punctual approach to work with strong time management capabilities

• Experience with vendor management and payment processing is advantageous