Accounts/Admin Support

CH Asia World of Electric, Inc.; Caloocan; On-site; PHP 223,000 - 391,000; Full time

Job summary

CH Asia World of Electric, Inc. is seeking a detail-oriented Sales Support/Administrative professional to handle quotations, costing, and PO/SO processing. You will coordinate with sales, projects, purchasing, and logistics, manage client communications, and ensure timely delivery of documents and reports.

The role requires 2+ years of relevant experience, proficiency in Excel and MS Office, and strong organizational skills. A background in engineering or related fields is advantageous.

Qualifications

• Bachelor's degree or higher in Business Administration, Marketing, Office Administration, Engineering, or related field.
• At least 2 years of experience; or relevant experience in sales support, quotation preparation, costing, or administrative work.
• Proficiency in Microsoft Excel, Microsoft Office, email, and PDF/document handling.
• Experience in preparing quotations, costing sheets, Purchase Orders, or Sales Orders is an advantage.
• Must be organized, detail-oriented, and able to manage time effectively.
• Able to handle multiple transactions, priorities, and deadlines.
• Good written and verbal communication skills.
• Capable of coordinating with clients and various departments professionally.
• Willing to learn company systems and procedures.
• Reliable, responsible, and able to work with minimal supervision.

Responsibilities

• Monitor and manage incoming corporate emails and client communications.
• Check the Client Portal for P.O.s and quotation-related transactions.
• Process, print, document, and endorse Purchase Orders to relevant personnel.
• Prepare and process Sales Orders (SO) and Sales Order Tokens (SOT) for projects and trading.
• Prepare, process, and distribute sales and project quotations.
• Upload quotations to the SM Vendor Portal and email them to corporate clients.
• Prepare detailed project costing and quotations using Excel and costing system.
• Coordinate costing and quotation requirements for various project types.
• Respond to client inquiries on delivery schedules, material availability, and bids.
• Coordinate delivery schedules with Warehouse/Logistics.
• Prepare and maintain transaction records, reports, and documentation.
• Prepare weekly PO Report and other management reports.
• Coordinate with Sales, Projects, Purchasing, Warehouse/Logistics, and other departments.
• Perform other related duties as assigned.

Skills

Quotation Preparation

Project Costing

Excel

Purchase Order Processing

Sales Support

Client Coordination

Document Control

Email Management

Logistics Coordination

Administrative Support

Education

Bachelor's degree in Business Administration, Marketing, Office Administration, Engineering, or related field

Tools

Microsoft Excel

Microsoft Office

PDF/document processing

Job description

JOB RESPONSIBILITIES

• Monitor and manage incoming corporate emails, client requests, and other business communications.

• Regularly check the Client Portal for Purchase Orders (P.O.) and quotation-related transactions.

• Process, print, document, and properly endorse Purchase Orders to the concerned personnel.

• Prepare and process Sales Orders (SO) and Sales Order Tokens (SOT) for Project and Trading transactions.

• Prepare, process, and distribute sales and project quotations.

• Upload completed quotations to the SM Vendor Portal and send quotations to corporate clients through email.

• Prepare detailed project costing and quotations using Excel and the Company's designated costing system.

• Monitor and coordination of costing and quotation requirements for:

  • Supply and Installation Projects

  • Bulk Bid Projects

  • AMR Packages

  • Retrofitting Works

  • Emergency Works

  • Feederline Projects

• Attend to client inquiries regarding delivery schedules, material availability, quotations, Purchase Orders, and bid requirements.

• Coordinate delivery schedules and requirements with the Warehouse/Logistics Department.

• Prepare and maintain transaction records, monitoring reports, and supporting documentation.

• Prepare the weekly PO Report and other reports required by Management.

• Coordinate with Sales, Projects, Purchasing, Warehouse/Logistics, and other concerned departments.

• Perform other related duties that may be assigned by Management.

QUALIFICATIONS

• Graduate of a Bachelor's Degree in Business Administration, Marketing, Office Administration, Engineering, or any related course.

• With experience of at least 2 years; or with relevant experience in sales support, quotation preparation, costing, or administrative work is an advantage.

• Proficient in Microsoft Excel, Microsoft Office, email, and PDF/document processing.

• Experience in preparing quotations, costing sheets, Purchase Orders, or Sales Orders is an advantage.

• Must be organized and detail-oriented, with good time-management skills.

• Able to handle multiple transactions, priorities, and deadlines.

• Good written and verbal communication skills.

• Capable of coordinating professionally with clients and different departments.

• Willing to learn Company systems and procedures.

• Responsible, reliable, and able to work with minimal supervision.

KEY SKILLS

• Quotation Preparation
• Project Costing
• Excel
• Purchase Order Processing
• Sales Support
• Client Coordination
• Document Control
• Email Management
• Logistics Coordination
• Administrative Support