Accounting Virtual Assistant

VA Masters; Philippines; On-site; PHP 250,000 - 420,000; Full time

Job summary

vamasters, Inc. is seeking a detail-oriented Payroll Set Up Specialist to support onboarding of new clients needing payroll set up. The role requires familiarity with bookkeeping, hands-on payroll processing, and a commitment to accurate work.

Experience with Gusto is a big plus. You will walk clients through onboarding, configure payroll accounts in Gusto, and ensure payroll data aligns with the books while maintaining confidentiality and integrity in all dealings.

Qualifications

• Minimum 1–2 years of experience in payroll processing and bookkeeping.
• Excellent attention to detail with financial data and records.
• Strong integrity, discretion, and ability to handle confidential information.
• Highly motivated, proactive, and able to work with minimal supervision.
• Thorough checking, dependable follow-up, and ownership of workloads.
• Effective written and verbal communication skills.

Responsibilities

• Walk new clients through payroll onboarding from start to finish.
• Set up and configure client payroll accounts in Gusto.
• Collect and verify employee and company details needed for payroll.
• Keep bookkeeping records accurate and ensure payroll data matches books.
• Double-check payroll information before submission.
• Protect confidential financial and employee information at all times.
• Chase clients for missing details to keep onboarding on schedule.
• Record onboarding steps and raise discrepancies promptly.

Skills

Bookkeeping

Payroll processing

Attention to detail

Integrity & discretion

Self-motivation & efficiency

Workload ownership

Communication skills

Tools

Gusto

QuickBooks

Xero

Job description

Job Summary:

Payroll set up well in the first week saves a client months of headaches, and a Bookkeeper and Payroll Specialist will get them there. You will support the onboarding of clients who need payroll set up. The role fits someone who understands bookkeeping, has worked with payroll, and takes pride in accurate work. Experience with Gusto is a big plus.

Key Responsibilities:

• - Walk new clients through payroll onboarding from start to finish
• - Set up and configure client payroll accounts in Gusto
• - Collect and verify the employee and company details needed for payroll
• - Keep bookkeeping records accurate and make sure payroll data matches the books
• - Double-check payroll information for errors before it is submitted
• - Protect confidential financial and employee information at all times
• - Chase clients for missing details so onboarding stays on schedule
• - Record onboarding steps and raise any discrepancies right away

Mandatory Skills:

• - Working knowledge of bookkeeping
• - Hands-on experience with payroll processing and setup
• - Excellent attention to detail with financial data
• - Strong integrity and discretion
• - Highly motivated and efficient, able to work with minimal supervision
• - Thorough in your checks, dependable in your follow-up, and comfortable owning your own workload
• - Strong communication skills

Preferred Skills:

• - Familiarity with Gusto
• - Experience with QuickBooks, Xero, or similar accounting software
• - Background in client onboarding or account setup
• - Basic understanding of payroll taxes and compliance
• - Confident carrying several projects at once, with a system to keep each one from slipping

Why Join Us:

Join a supportive team that values accuracy and honesty. You will help new clients get started with confidence while building your payroll and accounting experience.