Accounting Specialist (Invoicing & Receivables)

Dempsey Resource Management Inc.; Parañaque; On-site; PHP 469,000 - 804,000; Full time

Job summary

Dempsey Resource Management Inc. in Parañaque City is seeking an Accounting Specialist – Invoicing and Receivables to join our finance team. The role emphasizes accurate invoicing, cash application, collections, and month-end reconciliation in a fast-paced environment.

You will generate invoices, post payments, monitor the AR aging, negotiate payment plans, and support audits. A degree in accounting or finance and 2–4 years of AR/billing experience are preferred.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or Business Administration; equivalent work experience considered.
• 2 to 4 years of AR, billing, or general accounting experience.

Responsibilities

• Invoicing & Billing Management: Generate and distribute invoices, review orders for accuracy, issue credit memos and adjustments, maintain customer data and pricing/tax rates.
• Cash Application & Receivables: Post daily cash receipts, reconcile discrepancies, monitor AR aging.
• Collections & Customer Relations: Conduct collection outreach, negotiate payment plans, resolve disputes to maintain relations.
• Reporting & Month-End Reconciliation: Perform month-end close, prepare aging reports and assist audits.

Skills

Attention to Detail

Communication

Organization

Negotiation

Time Management

Education

Associate/Bachelor’s degree in Accounting, Finance, or Business Administration

Tools

ERP Software (QuickBooks, NetSuite, SAP, Oracle, MS Dynamics)

MS Excel (VLOOKUP, pivot tables)

Job description

ACCOUNTING SPECIALIST – INVOICING AND RECEIVABLES

WORK SCHEDULE & LOCATION

• Location: Parañaque City (Preference will be given to applicants residing in Parañaque or nearby areas)
• Monday to Friday: 8:00 AM - 5:00 PM
• Saturday: 8:00 AM - 3:00 PM
• Salary: To be discussed during interview depending on qualifications and experience

JOB RESPONSIBILITIES

1. Invoicing & Billing Management
   • Generate and distribute accurate invoices to customers daily, weekly, or monthly based on contract terms
   • Review sales orders, shipping documents, or contracts to ensure billing accuracy
   • Issue credit memos, debit notes, and adjustments after obtaining proper internal approvals
   • Maintain the billing system with accurate customer master data, pricing tiers, and tax rates
2. Cash Application & Receivables
   • Post daily cash receipts including ACH/wire transfers, checks, and credit card payments to corresponding customer accounts
   • Reconcile payment discrepancies and short-payments by collaborating with customers and internal sales teams
   • Monitor the Accounts Receivable (AR) aging report to identify overdue accounts
3. Collections & Customer Relations
   • Conduct routine collection outreach via phone and email to secure payments on delinquent accounts
   • Negotiate payment plans with overdue customers in alignment with company credit policies
   • Resolve billing inquiries and disputes efficiently to maintain positive customer relationships
4. Reporting & Month-End Reconciliation
   • Perform month-end closing activities, including reconciling the AR sub-ledger to the general ledger
   • Prepare aging reports and bad debt metrics for management review
   • Assist with internal and external audits by providing requested invoice samples and documentation

QUALIFICATIONS

Education & Experience

• Associate’s or Bachelor’s degree in Accounting, Finance, or Business Administration (preferred, but equivalent work experience will be highly considered)
• 2 to 4 years of direct professional experience in accounts receivable, billing, or general accounting roles

Technical & Professional Skills

• ERP Software: Proficiency with major accounting systems (e.g., QuickBooks, NetSuite, SAP, Oracle, or Microsoft Dynamics)
• MS Excel: Intermediate to advanced proficiency (VLOOKUP, pivot tables, data filtering, and basic financial formulas)
• Attention to Detail: High level of accuracy to prevent billing errors and misapplied payments
• Communication: Firm yet professional negotiation skills for collections, alongside clear written communication for dispute resolution
• Organization: Proven ability to manage high volumes of invoices and consistently meet strict month-end deadlines